Secretary Occupation, Job and Career

Secretary Nature of Work

Secretaries perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors. Secretaries and administrative assistants usually work in schools, hospitals, corporate settings, or legal and medical offices.

Secretary Employment Requirements

  • Completion of secondary school is usually required
  • Completion of a one or two-year College or other program for secretaries
  • Previous clerical experience is required.

Secretary Duties and Tasks

Secretaries may perform the following tasks:

  • attend and take minutes of meetings, both in the office and at other locations
  • draft letters and reports on behalf of the organization
  • file correspondence and other records
  • hire and supervise staff
  • maintain budget and account records
  • make and record appointments
  • operate office equipment such as photocopiers, facsimile machines, switchboards, computers
  • organize business itineraries, travel arrangements, conferences, meetings and social functions
  • prepare agendas or programs for meetings
  • purchase office supplies
  • receive and process incoming and outgoing mail
  • screen telephone and personal callers
  • store and retrieve data on computers
  • talk to clients
  • transcribe shorthand notes or data from audio tapes into letters and reports using a computer

Secretary Example Titles

  • executive secretary
  • private secretary
  • secretary
  • technical secretary

Secretary Work Conditions

Secretaries’ jobs often involve sitting for long periods. The duties secretaries perform vary a great deal according to the size and type of organization in which they work.

Secretary Personal Requirements

  • able to act with tact and discretion
  • able to work independently
  • aptitude for working with computers
  • can work under pressure and meet deadlines
  • good command of the English language, both written and spoken
  • good grooming and presentation
  • sound organizational and interpersonal skills

Secretary Related Occupations

  • Executive Assistant
  • Data Entry Clerk
  • Legal Secretary
  • Medical Secretary
  • Office Administrator
  • Office Manager
  • Receptionist
  • Word Processing Operator

Administrative Related Industries

All private and public industries i.e.

Secretary Related Resumes:


You may search for administrative occupations or secretary occupations right now, but when you find one you must apply immediately for it with your current CV or resume. We recommend that you have your cover letter ready too. So, do not forget about our resume writing, CV writing and cover letter writing advices.

art_tip Secretary OccupationBefore you start searching for secretary occupation you need to prepare your resume or CV and cover letter.

for CVs:

for resumes:

Because CVs and resumes refer mainly to the past time with exception of your present job and employers are interested mostly in the future of they companies, often cover letters are more important or convincing to them then the accompanying resume or CV. So, prepare a cover letter.

If you have a difficulty with your cover letter writing use one of these:

When your secretary job application consisting of your job cover letter and resume or CV is completed you are ready to submit them to employers and job recruiters in places where you want to work.

When a potential employer invite you for an interview, you need to prepare yourself to win at the interview and get the job you want.

Other Secretary Occupation Info

In addition, on job search, cover letters, CVs & resumes, job interviews and dress codes pages, you will find very useful tips for many different countries.

Good luck with secretary occupation!

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