The best written letter is worthless if no one sees it!
Scannable Documents Preparation
Preparing scannable documents such as a resume, CV or cover letter is easy. You can use your current resume and include the resume writing tips. However, once you understand what the computer searches for, you may decide to add a few keywords to increase your opportunities for matching job requirements or getting hits.
Recruiters and managers access the resume database in many ways, searching for your resume specifically or searching for applicants with specific experience. When searching for specific experience, they will search for key words or phrases, usually nouns such as engineer, BA, marketing, Society of ..., Spanish (language fluency), Los Angeles, etc.
So, make sure you describe your experience with concrete words rather then vague descriptions. The computer system will extract the key words from your sentences.
The most difficult resume for the computer to read is a poor quality copy that has an unusual format such as a newsletter layout, adjusted spacing, large font sizes, graphics, lines, type that is too light or paper that is too dark.
- Place your name at the top of the page on its own line. Your name should also be the first text on pages two and others.
- Use standard address format below your name.
- In addition to your e-mail address, include your regular phone number (and fax number, which you should try to arrange to have)
- List each phone number on its own line.
- Left justify the entire document.
- Use black standard typeface such as Serif, SansSerif, Aria, Helvetica, Futura, Optima, Universe, Times, Palatino, New Century, Verdana, Geneva or Courier.
- Use a font size of 10 to 14 points. The best size would be 12 points because a human can easily read it too.
- Use boldface and/or ALL CAPITAL LETTERS for emphasis and section headings as long as the letters do not touch each other.
- For a resume/CV in a Plain Text format for emailing as a plain text or for submission on web sites:
- Replace bullets with asterisks (*).
- Use plus signs (+) at the beginning of lines or paragraphs.
- Use dashes (-) instead of horizontal lines.
- Avoid fancy treatments such as bullet points, tables, tabs and hard returns.
- Italics, underline, especially if combined, shading, outline and reverses (white letters on black background) cause problems for the scanner.
- Avoid fonts where characters touch.
- Avoid vertical and horizontal lines. When used, leave at least a quarter of an inch of space around the line.
- Avoid two-column formats that look like newspapers or newsletters.
- Do not use images or graphics and boxes.
- Do not condense or expand the spacing between letters.
- Do not double space within sections.
Check the spelling and grammar of your scannable documents. Use the word processor's spell and grammar checker. If you are not confident of your ability to detect grammatical, punctuation and English or other language usage errors or if you need help in organizing your document, CV or resume send it to a professional for assistance.
If you have a difficulty with your scannable documents, instead of staring at a blank piece of paper, use:
We strongly recommend that you email your job applications, resumes and CVs together with cover letters. If you have a difficulty with your cover letter writing use:
- "fill in the blanks" computer software or
- cover letter builder or
- human cover letter writing services.
Other Scannable Documents Info
Now to finalize your Scannable Documents topic, if your cover letter and CV or resume are ready, you may email them through international job search engines to job recruiters and headhunters worldwide.
Good luck with your scannable documents!