Looking for a new job but unsure how to ask about vacancies?
Sometimes the best way to kickstart your job search is by sending a thoughtful message to potential employers or contacts. This approach can feel a bit daunting, but with the right tone and content, you can open doors to new opportunities.
Let’s explore how to craft a message that gets noticed and paves the way for your next career move!
Why Asking About Job Vacancies Through Messages Works
Sending a message to inquire about job vacancies can be incredibly effective. It’s personal, direct, and that shows your strong interest. By reaching out, you’re not just waiting for openings to be posted but proactively creating opportunities for yourself.
This method can also help you tap into the hidden job market. Yes, that’s a real thing! The positions that aren’t advertised publicly are filled through networks and referrals.
How To Ask About Job Opening: A Step-by-Step Guide
After you have decided to write a letter asking about a job inquiry, your mind starts buzzing with questions. How Do I start? What to write in a job opening inquiry letter? Don’t worry we have covered it all for you.
Here is a step-by-step guide to help you send a message that looks professional, polite, and persuasive.
1. Start with a polite greeting
It is advised to begin your message with a friendly and respectful greeting.
According to statistics, personalizing subject lines using the recipient’s name gives an average open rate of 43.41%.[1] So, it is important to address the recipient by name. This sets a positive tone and makes your inquiry more personal. If you don’t have information about the person, look into their company’s social handles and website.
Example:
“Hi [Name], I hope you’re doing well.“
2. Introduce yourself briefly
Give a quick introduction about who you are and why you’re reaching out. This helps establish context and makes your request more understandable.
Expert Tip
Don’t tell irrelevant things about yourself, the potential recruiter might not have that much time and would want you to come to the point directly. They may push your email to a junk folder without reading if you write too much.
Example:
“My name is [Your Name], and I am currently exploring new career opportunities in [Your Field].“
3. State your purpose clearly
Explain why you’re contacting them. Be specific about your interest in job vacancies and mention any particular roles or departments if applicable.
Example:
“I came across your company’s recent achievements in [specific area], and I’m very impressed. I’m reaching out to inquire if there are any current or upcoming vacancies in [specific department or role].“
4. Highlight your qualifications or experience
This is your chance to win the job. Briefly mention your qualifications or experience that makes you a good fit for potential roles. This gives the recipient a reason to consider you for any openings.
Example:
“With [number] years of experience in [specific field or role], I believe my skills in [specific skills] would be a great match for your team.“
5. Request a meeting or information
Politely ask for a meeting, call, or any information about the job openings. This keeps the conversation open and shows you’re serious about your interest.
Example:
“I would appreciate the opportunity to discuss any available roles or learn more about your team. Could we schedule a time for a call or meeting?“
6. Close with a thank you
Finally, end your message by thanking them for their time and consideration. This leaves a positive impression and shows your appreciation.
Example:
“Thank you so much for considering my inquiry. I look forward to hearing from you.“
Now you can click the send button and we are done. Not a tough job, right?!
If you still have doubts or lack of time, below are top ready-to-use email templates curated to meet your needs. Use the one specific to your needs.
Email Templates To Ask For Job Openings
Template 1: LinkedIn Message
Hi [Name],
I hope this message finds you well. My name is [Your Name], and I am currently seeking new opportunities in [Your Field]. I’ve been following [Company’s Name] and am impressed by your recent projects in [specific area].
I am reaching out to inquire if there are any current or upcoming job vacancies within your team, particularly in [specific department or role]. With [number] years of experience in [specific field or role] and skills in [specific skills], I believe I could contribute positively to your team.
I would love the chance to discuss potential opportunities further. Could we schedule a call or meeting at your convenience?
Thank you very much for your time and consideration. I look forward to your response.
Best regards,
[Your Name]
Template 2: Simple Email Inquiry
Subject: Inquiry About Job Vacancies – [Your Name]
Dear [Name],
I hope you’re doing well. My name is [Your Name], and I am exploring new career opportunities in [Your Field]. I have followed [Company’s Name] with great interest, particularly your work in [specific area].
I am reaching out to see if there are any current or upcoming job vacancies at [Company’s Name] that align with my background in [specific field or role]. My [number] years of experience in [specific field] and skills in [specific skills] could be a strong asset to your team.
I would be grateful for any information you could provide about job openings or the hiring process. If possible, I would appreciate the opportunity to discuss this further.
Thank you for your time and consideration. I look forward to your reply.
Sincerely,
[Your Name]
—
Template 3: Reconnecting with a Former Colleague
Subject: Reconnecting and Inquiring About Opportunities
Hi [Name],
I hope this message finds you well. It’s been a while since we last worked together at [Previous Company/Project], and I’ve been following your career with interest. Currently, I’m exploring new opportunities in [Your Field] and thought to reach out to see if there might be any openings at [Current Company].
With [number] years of experience in [specific field or role] and our shared experience on [specific project/initiative], I believe my skills in [specific skills] could be a valuable addition to your team. I would appreciate any information about current or upcoming vacancies.
Thank you for your time and I look forward to catching up.
Best regards,
[Your Name]
—
Template 4: Cold Inquiry to HR Department
Subject: Job Inquiry – [Your Name]
Dear [HR Manager’s Name],
I hope this email finds you well. My name is [Your Name], and I am writing to express my interest in potential job openings at [Company’s Name]. I recently completed [specific achievement or degree] and have [number] years of experience in [specific field].
I am particularly interested in roles related to [specific area], and I believe my background in [specific skills or experiences] would align well with your team’s needs. Could you please provide any information about current or future vacancies that match my profile?
Thank you very much for your time. I look forward to your response.
Sincerely,
[Your Name]
—
Template 5: Following Up After a Networking Event
Subject: Following Up on Our Conversation at [Event Name]
Hi [Name],
I hope you’re doing well. It was a pleasure meeting you at [Event Name] last week. Our conversation about [specific topic] was very inspiring, and it made me even more interested in [Company’s Name].
I’m reaching out to inquire about any job openings, particularly in [specific department or role]. With my background in [specific field or role] and skills in [specific skills], I am eager to contribute to your team. Could we schedule a time to discuss potential opportunities?
Thank you for your time and consideration. I look forward to staying in touch.
Best regards,
[Your Name]
—
Template 6: Inquiry After Reading a Company Announcement
Subject: Job Opportunities Inquiry Following [Company Announcement/Event]
Dear [Name],
I hope you’re doing well. My name is [Your Name], and I recently came across [specific announcement, e.g., a new product launch, recent merger, or company milestone] at [Company’s Name]. This exciting development aligns with my professional interests and expertise in [specific field].
I am keen to explore any job openings that might have arisen from this initiative, especially in [specific department or role]. With [number] years of experience in [specific field or role], I am confident that my skills in [specific skills] would be beneficial to your team.
Could you please provide any information regarding current vacancies or the hiring process? I appreciate your time and look forward to your reply.
Best regards,
[Your Name]
—
Template 7: Recent Graduate Seeking Opportunities
Subject: Inquiry About Entry-Level Positions – [Your Name]
Dear [Name],
I hope this message finds you well. My name is [Your Name], and I recently graduated from [University Name] with a degree in [Your Field]. I am enthusiastic about starting my career and am very interested in exploring entry-level opportunities at [Company’s Name].
During my studies, I gained experience in [specific skills or projects], and I believe this background would allow me to contribute effectively to your team. Could you please provide any information about current or upcoming entry-level openings?
Thank you very much for your consideration. I look forward to your response.
Sincerely,
[Your Name]
—
Template 8: Inquiry for Remote Opportunities
Subject: Inquiry About Remote Work Opportunities – [Your Name]
Hi [Name],
I hope you’re well. My name is [Your Name], and I am reaching out to inquire about remote job opportunities at [Company’s Name]. With [number] years of experience in [specific field or role], I am particularly interested in remote roles in [specific department or role].
I believe my skills in [specific skills] and experience in [relevant areas] make me a strong candidate for your team. Could you provide any information about remote job openings or the possibility of remote work within your company?
Thank you for your time and consideration. I look forward to your reply.
Best regards,
[Your Name]
—
Template 9: Inquiry After Referral from a Mutual Contact
Subject: Inquiry About Job Openings – Referred by [Mutual Contact’s Name]
Dear [Name],
I hope you’re doing well. [Mutual Contact’s Name] suggested I reach out to you regarding job opportunities at [Company’s Name]. My name is [Your Name], and I am currently seeking new challenges in [Your Field].
With [number] years of experience in [specific field or role], I am eager to explore potential roles in [specific department or role] at your company. I believe my background in [specific skills] would be a valuable addition to your team.
Could you please provide any information about available positions? Thank you for your time, and I look forward to your response.
Best regards,
[Your Name]
—
Template 10: Inquiry After Completing a Relevant Course or Certification
Subject: Job Inquiry After [Course/Certification] Completion – [Your Name]
Dear [Name],
I hope this email finds you well. My name is [Your Name], and I recently completed a [course/certification] in [specific field or skill] from [Institution Name]. I am eager to apply my newly acquired skills and am interested in opportunities at [Company’s Name].
I am particularly drawn to roles in [specific department or role], where my training in [specific skills] could contribute to your team’s success. Could you please provide any information about job openings that match my qualifications?
Thank you for your consideration. I look forward to your response.
Sincerely,
[Your Name]
—
FAQs
How long should my email be when asking about job vacancies?
Keep your message concise, ideally around 150-200 words. Be clear and to the point to maintain the recipient’s attention.
Is it okay to send a message about job vacancies on LinkedIn?
Yes, LinkedIn is a professional platform and is suitable for sending messages about job inquiries. Make sure your message is professional and personalized.
How soon should I follow up if I don’t receive a response?
Wait about one to two weeks before sending a follow-up message. Be polite and reiterate your interest in the opportunity.
What tone should I use in my email?
Use a professional yet friendly tone. Be respectful and enthusiastic about the opportunity.
Conclusion
Asking about job vacancies through messages is a proactive way to discover new opportunities and make valuable connections. By crafting a well-thought-out and personalized message, you can open doors to potential roles and start meaningful conversations with potential employers.
Remember to keep it professional, concise, and enthusiastic. Good luck with your job search!
Source
- Klenty. Cold Emailing Guide
Manisha is a digital writer providing guidance in career development and growth. She facilitates skill development and implementation of the right strategies for advancement. At Jobera, She documents content around the latest market trend analysis, insights, and career planning.