Sometimes, unexpected situations, like feeling unwell or a personal emergency, may prevent you from going to work. While phone calls and emails are standard options, sending a text message is an acceptable way to notify your boss that you are taking a sick day.
The key is to remain professional and clear in your communication.
In this article, we’ll guide you through the process of calling out of work via text, providing examples and tips to ensure your message is appropriate and professional.
Why Texting is a Convenient Option
Texting offers a quick and efficient way to notify your employer, especially when you’re unable to make a call or draft a detailed email. Here’s why it works:
- Immediate communication: Text messages are often read faster than emails or voice messages.
- Simplicity: You can easily send a brief, clear message without much effort.
- Less intrusive: If your boss is in a meeting, a text won’t interrupt them like a phone call might.
That said, it’s important to check your company’s policy before opting for a text. Some workplaces might prefer emails or calls for documentation purposes.
Best Practices for Texting Your Boss to Call Out of Work
When texting to call out, you want to strike a balance between professionalism and clarity. Here are some quick tips to follow:
- Send the text early: Notify your employer as soon as you know you won’t be coming to work. This allows them to adjust and plan accordingly.
- Keep it brief but clear: You don’t need to explain every detail. Simply state that you are unwell or experiencing an emergency.
- Mention availability for questions: Even if you’re sick, show that you’re willing to help out if something urgent arises.
- Be polite: Use a respectful tone. Even though it’s a text, maintain professionalism.
- Include your name: If you don’t regularly text your boss, make sure to identify yourself.
Examples of How to Call Out of Work via Text
Example 1: Sick Day
Hi [Boss’s Name],
I’m feeling really sick this morning and won’t be able to come into work. I’ll keep you updated on how I’m feeling. Please let me know if you need anything from me today.
- [Your Name]
Example 2: Personal Emergency
Hi [Boss’s Name],
I’ve had a family emergency and won’t be able to make it to work today. I will update you as soon as possible. Please reach out if there’s anything urgent.
- [Your Name]
Example 3: Feeling Sick but Offering to Work Remotely
Hi [Boss’s Name],
I’m not feeling well and think it’s best to stay home today. If needed, I’m available to work remotely for a few hours. Let me know what works best.
- [Your Name]
Example 4: Medical Appointment
Hi [Boss’s Name],
I have a medical appointment today and won’t be able to make it into the office. I’ll check emails throughout the day if anything urgent comes up.
- [Your Name]
Example 5: Sudden Illness Midday
Hi [Boss’s Name],
I’m starting to feel quite sick and don’t think I can finish the rest of the day. I’m heading home now to rest. Please let me know if there’s anything urgent.
- [Your Name]
FAQs
How soon should I text my boss if I’m calling out sick?
You should text your boss as soon as you know you won’t be able to make it to work. Ideally, this would be early in the morning or even the night before, depending on when you realize you are unwell or unable to work.
What if my boss prefers phone calls instead of texts?
If your boss prefers phone calls, it’s important to respect their preference. However, if you’re unable to call (due to feeling very unwell, for example), sending a text with a brief explanation is a good alternative, but follow up with a call if necessary.
Should I explain my illness or situation in detail?
No, you don’t need to go into detail about your sickness or personal emergency. A simple, respectful explanation that you’re unwell or dealing with an emergency will suffice.
Can I still offer to work remotely if I’m slightly sick?
Yes, if you’re feeling up to it and your job allows for remote work, it’s considerate to offer to help out remotely. However, if you’re truly feeling unwell, it’s best to rest and fully recover.
Is it okay to call out via text for multiple days?
It’s acceptable to use text for multiple days if your company allows it. Still, it’s often better to follow up with an email or phone call if your absence extends beyond one day, especially for record-keeping purposes.
Conclusion
Texting your boss to call out of work is a convenient option, but it’s important to handle it with professionalism. Whether you’re sick or dealing with a personal issue, keeping the message clear, polite, and timely is key to maintaining a positive relationship with your employer.
Now that you have the tools and examples, you can confidently send that text when needed and take care of yourself!
Manisha is a digital writer providing guidance in career development and growth. She facilitates skill development and implementation of the right strategies for advancement. At Jobera, She documents content around the latest market trend analysis, insights, and career planning.