Not sure how to break the news of your departure to your employer?
A formal resignation notice letter is your answer!
A two-week notice letter is not legally mandatory but is highly preferred by both employees and employers.
In this guide, we’ll walk you through the process of writing a two-week notice letter step-by-step, providing expert tips and customizable templates along the way.
Whether you’re leaving for personal growth, new opportunities, or any other reason, we’ll help you navigate this important transition with confidence and professionalism.
Most employees want to leave on good terms
According to a survey by Gallup, the most common reasons employees give for providing two weeks’ notice include
- Wanting to leave on good terms.
- Fulfilling a sense of obligation to the employer.
- Ensuring a smooth transition for their colleagues.
Is two weeks’ notice necessary before leaving your job?
While it is not legally binding, the 2-week notice is the bare minimum. It is beneficial for both parties as you would want to end this journey on a positive note and your employer will get time to hire and train someone for the role.
“Giving two weeks’ notice before leaving a job is not just a courtesy; it’s a professional obligation. It allows for a smooth transition for both the departing employee and the employer. This period gives the company time to find a replacement, transfer responsibilities, and tie up any loose ends. Moreover, it maintains a positive relationship between the departing employee and the employer, which can be valuable for future references and networking opportunities.“, said Alison Doyle, a job search expert and career consultant [2]
Ready to send in your notice letter before resigning? Keep reading and you will have a notice letter ready in no time.
How to write a two-week notice letter?
New York based career coach Andrea Misir said, “All you need to include is that you’re leaving and when your last day will be. If you’d like, you can also mention your appreciation for your time at the company. But keep your letter “short and sweet,”
Don’t include information about why you’re leaving, or what your next role will be. They definitely don’t need to know where you’re going, especially if you do have another job lined up,” Misir adds. [1]
Structure of a two-week notice letter
Here is a step-by-step guide to writing a two-week notice letter. Start writing with us.
Step 1: Address your letter
Begin by jotting down the date in the upper right corner. Next, address your letter to your supervisor or manager, and include the company’s address below.
Step 2: State your intention to resign
Open your letter with a polite greeting, such as “Dear [Manager’s Name],” followed by a clear statement of your intention to resign. Keep it simple and straightforward, stating your last day of work.
Being clear about your departure date helps your employer plan accordingly.
Step 3: Express gratitude
Express gratitude for the opportunities and experiences gained during your time with the company. Keep this section concise and genuine. Research shows that expressing appreciation in resignation letters can leave a positive impression on employers.
Step 4: Offer assistance with the transition
Offer assistance with the transition by stating your willingness to help train your replacement or document your responsibilities.
Step 5: Close with farewell and best wishes
Close your letter with a courteous farewell, reiterating your appreciation for the opportunity to work with the company. End on a positive note, expressing best wishes for the company’s continued success.
Step 6: Proofread carefully
Proofread your letter carefully to ensure clarity and professionalism. Double-check for any spelling or grammatical errors. A survey revealed that 76% of hiring managers consider spelling and grammar mistakes in resignation letters to be unprofessional. [4]
Two weeks notice letter example & templates
This is an example of a two-week notice letter:
Below are some customizable templates for you.
Resignation Due to Relocation
[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Supervisor's Name]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Supervisor's Name],
I am writing to inform you of my decision to resign from my position as [Your Position Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. Unfortunately, due to personal circumstances, I will be relocating to [Location] and will be unable to continue my employment here.
I am grateful for the opportunities I have had to grow and contribute to the success of [Company Name]. I have thoroughly enjoyed working with the team and appreciate the support I have received during my time here.
I am committed to ensuring a smooth transition and am willing to assist in any way possible to train my replacement or document my responsibilities.
Thank you for your understanding and support.
Sincerely,
[Your Name]
. . .
Resignation Due to Health Reasons
[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Supervisor's Name]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Supervisor's Name],
I am writing to tender my resignation from my position as [Your Position Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. Regrettably, due to health reasons, I am unable to continue working at this time.
I want to express my sincere gratitude for the opportunities and experiences I have gained during my tenure at [Company Name]. I have enjoyed working with the team and am proud of the work we have accomplished together.
I am committed to assisting with the transition process and am available to help train my replacement or provide any necessary documentation.
Thank you for your understanding and support during this challenging time.
Sincerely,
[Your Name]
. . .
Resignation Due to Career Advancement
[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Supervisor's Name]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Supervisor's Name],
I am writing to formally resign from my position as [Your Position Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. I have recently been offered an exciting opportunity for career advancement that I cannot pass up.
I want to express my gratitude for the support and mentorship I have received during my time at [Company Name]. I have learned a great deal and have grown both personally and professionally because of it.
I am committed to ensuring a smooth transition and am willing to assist in any way possible to train my replacement or document my responsibilities.
Thank you for your understanding and encouragement.
Sincerely,
[Your Name]
. . .
Email Resignation Template:
Subject: Resignation Notice – [Your Name]
Dear [Supervisor's Name],
I hope this email finds you well. I am writing to formally resign from my position as [Your Position Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter].
I have thoroughly enjoyed my time at [Company Name] and am grateful for the opportunities I have had to grow and contribute to the team. However, after careful consideration, I have decided to move on to pursue new opportunities.
I am committed to ensuring a smooth transition during my remaining time here. Please let me know how I can assist in training my replacement or documenting my responsibilities.
Thank you for your understanding and support. I wish the company continued success in the future.
Sincerely,
[Your Name]
. . .
Do’s and Don’ts When Writing a Two-Week Notice Letter
Do’s:
- Address your letter to your direct supervisor or manager.
- Express gratitude for the opportunities and experiences gained during your time with the company regardless of your reasons for leaving.
- Offer to assist with the transition by training your replacement or documenting your responsibilities.
- Always include your last day of work in your letter.
- Keep your letter concise and to the point.
- Follow up with a verbal confirmation of your resignation if required.
Don’ts:
- Don’t wait until the last minute to submit your notice letter.
- Avoid unnecessary details or reasons for your resignation.
- No ranting! Don’t use your notice letter as a platform to vent frustrations or grievances.
- Don’t burn bridges by being disrespectful or unprofessional in your tone.
- Don’t leave any loose ends or unfinished tasks without discussing them with your supervisor.
Conclusion
Leaving a job can be a big decision, but it’s essential to do so professionally and courteously. With our step-by-step guide and templates, you can craft a two-week notice letter that maintains positive relationships and ensures a smooth transition.
Remember, leaving on good terms can open doors for future opportunities and networking. Good luck with your next career move!
FAQs
What is a two-week notice letter?
A two-week notice letter is a formal document that an employee submits to their employer, informing them of their intention to resign from their position. It typically provides a two-week notice period, allowing the employer time to find a replacement and transition responsibilities smoothly.
Is it OK to write a two weeks notice letter?
Yes, it’s totally fine! Writing a two-week notice letter is a polite way to tell your boss you’re leaving. It gives them time to find someone new for your job.
How do I give my boss a 2-week notice verbally?
Just ask your boss for a quick chat, then tell them you’re leaving and when your last day will be. It’s best to do this in person so you can talk about it properly.
How do I convince HR to give me notice period?
Explain why it’s important for you to have some time before leaving, like training your replacement or finishing tasks. Let them know you want to make the transition as smooth as possible.
How do I tell my boss I hand in notice?
Ask for a meeting, then simply say you’re resigning and thank them for the opportunity to work there. It’s important to be polite and professional, even if you’re leaving because you’re not happy.
Sources
- careercoach. The millennial career coach
- The balance. Alison Doyle
- LinkedIn. 76% of resumes are discarded because of this mistake
Manisha is a digital writer providing guidance in career development and growth. She facilitates skill development and implementation of the right strategies for advancement. At Jobera, She documents content around the latest market trend analysis, insights, and career planning.