Materials Coordinator

Shift: Daily

Hours 7:00 AM - 3:30 PM

High School diploma or equivalent with one year experience in purchasing, shipping, or receiving materials.

Associate's degree preferred.

1. Performs accurate PeopleSoft on-line purchase requests while striving to adhere to the departmental budget. Works to control operating room costs and maintain optimum inventory levels.

2. Ensures service specific, OR par-stock and generic supplies are properly maintained in designated locations for distribution throughout all sites in the Operating Room.

3. Rotates all inventory, eliminates expired and unused supplies. Utilizes inventory skills to improve inventory turns. Conducts monthly inventory cycle counts. Works daily to keep the inventory database up to date and accurate for all current and newly added supplies.

4. Works with vendors/distributors to return low usage, obsolete and/or overstocked supplies for exchange or credit. Helps to resolve manufacturer recalls as quickly as possible to promote patient safety. Obtains appropriate FDA approvals and any supplemental Medicare charge codes when necessary.

5. Investigates and resolves any problems associated with orders: backorders, errors, miscommunication, lost shipments, price discrepancies and invoice discrepancies.

6. Maintains clean and orderly work areas. Helps to organize and maintain all par stock locations within Surgical Services. Follows Joint Commission standards and Fire Marshall Requirements.

7. Works as a team with co-workers to promote a cooperative work environment. Demonstrates and supports Lifewings and ICARE principles. Serves as a teacher and mentor to others.

8. Schedules meetings with vendors and other hospital department managers, as needed. Ensures accurate and complete accounting of all incoming freight. 9. Ensures prompt processing of items in the following order: perishable items, express packages, and ground deliveries.

10. Additional job duties may require transport of other material throughout the facility including but not limited to mail and linen.

Good writing and basic math skills

Strong computer skills

Solid oral, written and listening communication skills

Detail oriented and strong organization skills

Ability to multitask Ability to move supplies and materials

Possible exposure to infections and contagious diseases

Potential exposure to hazards for electrical/mechanical/power equipment Subject to cuts from opening boxes

Occasional exposure to unpleasant patient and unit elements

Subject to many interruptions

Occasional pressure due to multiple calls and inquiries

Frequently works behind Red Line (Sterile Equipment).

Required protective equipment: eye/face protection, OR greens, sterile/non-sterile gloves, shoe covers.

Office, hospital and floor environment

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.