Grants Data Program Manager

WHITE MOUNTAIN APACHE BEHAVIORAL HEALTH SERVICES, INC. 
JOB DESCRIPTION 

POSITION: GRANTS DATA PROGRAM MANAGER 
CLASSIFICATION CODE: EXEMPT FULL TIME 
DEPARTMENT: PREVENTION SERVICES 
REPORTS TO: ASSISTANT DIRECTOR OF PREVENTION SERVICES 
STATEMENT OF JOB: The Grants Data Program Manager is a liaison between the agency and its investors. The Grants Data Program Manager is responsible for researching, preparing, submitting, and managing grant proposals/reports that support agency goals and meet funder guidelines and criteria. This person serves as the primary grant writer, manages funder relationships, engages in compliance reporting, and supports special project initiatives. This position requires strong writing, data analysis, program budgeting, project management skills, with an emphasis on outcome measurement. This position interacts with administrative staff to ensure grants and data collection comply, adhering to all Federal, State, Tribal laws and regulations, the specific requirements of 
payor sources, and IHS 638 contracted service. This position provides primary accounting and record-keeping functions for grant monitoring, compliance, and financial reports of awarded grants through their final closing. Works directly with Assistant Director of Prevention Services and grant team and other designated personnel to ensure accurate status of current and upcoming grants.  

DUTIES AND RESPONSIBILITIES: 
1. Oversees all grants awarded. 
2. Supervise grant/data coordinator, grant technician. 
3. Lead grant proposal development and submission—preparing and organizing materials for proposals and submitting and monitoring grant applications. 
4. Researching new funding and business development opportunities on a local, state, and federal level. 
5. Maintaining and building relationships with funders and other strategic partners on a local, state, and national level; 
6. Drafting proposals, grant application narratives, and budgets and collaborate to finalize with program staff, finance, and the Assistant Director; 
7. Submitting grant applications via paper or online portals. 
8. Meeting with funders and ABHS staff to explore funding opportunities and fulfill site visit requirements 
9. Maintaining master calendar of grants and prospects and all associated files and correspondence. 
10. Maintaining library of grant support documents including resumes, bios, IRS forms, Board/staff diversity lists, etc. 
11. May be required to assist in other clerical accounting functions as it relates to grant data entry 
12. Work with Directors and Program Managers to develop a comprehensive budget that documents 
assumptions 
13. Provide financial statement analysis on a minimum of a quarterly basis to include flagging areas where income is below, or expenses are above projected levels for interim periods and annual budget. 
14. Maintain grant compliance and reporting, including outcome measurement and grant budgets—taking responsibility for meeting high standards of effectiveness, timeliness, and completeness. 
15. Monitoring and maintaining funder and investor reporting schedules and requirements. 
16. Tracking progress toward organizational and programmatic outcomes and goals. 
17. Requesting reimbursements and drawdowns as needed. 
18. Drafting compelling progress reports and targeted program updates to funders that fully capture 
programmatic success. 
19. Assembling all necessary supporting materials and documents including budget reports, quarterly reports, close out documents, outcome measurements, success stories, etc.; submit reports to funders and investors. 
20. Researching statistics, trends and data for grant proposals and community advocacy. 
21. Performing research and data-gathering—both from external sources and ABHS program data; 
22. Assist in the development of data collection tools for programs. 
23. Assisting in development of presentations for various stakeholders. 
24. Participates in departmental orientation, on the job training and quality assurance programs/initiatives. 
25. Provides positive role model to staff, clients and community partners through leadership, self-discipline, integrity and genuine care for recovery and growth. 
26. Abide by all applicable policies, procedures, and program standards of ABHS, White Mountain Apache Tribe, Indian Health Services, Arizona Health Care Cost Containment System (AHCCCS) and other pertinent regulatory authorities. 
27. Participation in all required ABHS training. 
28. Reports/attends work in timely manner. Must be reliable and communicate directly with supervisor in all matters of attendance. 
29. Other duties as assigned. 

KNOWLEDGE SKILLS & ABILITIES 
1. Knowledge of applicable state, federal, licensing, and regulatory standards including, but not limited to: IHS, DHS and CMS. 
2. Knowledge of the regulations and standards of patient rights. 
3. Ability to develop and produce grants and other proposals. 
4. Ability to determine informational needs, to collect and analyze information, and to devise and develop statistical analysis and reports. 
5. Database management skills. 
6. Knowledge of grant funding policies and procedures and applicable local, state, federal and tribal 
regulations. 
7. Ability to utilize database programs and run data queries. 
8. Knowledge of the principles, practices, and methods of utilization review. 
9. Ability to concisely document patient information in a timely manner. 
10. Ability to apply critical thinking and problem-solving skills to complex multifaceted service are for 
improving efficiencies, operational activities, and cost effectiveness. 
11. Ability to positively represent the agency to a variety of audiences. 
12. Ability to utilize effective communication and listening skills to positively influence a variety of 
audiences. 
13. Ability to utilize effective communication and problem-solving skills to effectively identify issues, 
concerns and interests and provide effective solutions. 
14. Skills in critical thinking and problem solving related to developing integrated strategies. 

PERFORMANCE STANDARDS 
1. Strictly adheres to the principle of confidentiality. 
2. Upholds the vision, mission, and values of ABHS while providing high quality, comprehensive and 
innovative mental health care of Native American people. 
3. Understands and follows safety standards in all aspects of performance of the above functions, reports and/or removes unsafe environmental equipment and attends safety education session. 
4. ABHS employees are expected to adhere to ABHS’s service standards and organizational values in all their interactions with ABHS clients, other individuals, and fellow employees. 
5. Demonstrates commitment to ongoing personal and professional development. 
6. Demonstrates professional in all interactions by projecting positive attitude to job, workplace, and others. 
7. Ability to work independently and as a program team member. 
8. Performs other job-related functions and activities as requested/required. 

MINIMUM QUALIFICATIONS 
1. Knowledge of general accounting principles 
2. Bachelor’s degree (or 3-7 years of work experience with nonprofit administration, grant writing, or grants management);  
3.  Demonstrated analytical and persuasive writing skills experience as well as superior editing skills, 
including ability to convey complex information in a clear manner to a diverse audience; 
4. Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in effective and efficient manner; 
5. Intermediate to expert skills in Microsoft Office (specifically Word, Excel and PowerPoint). 
6. Knowledge of data collection and analysis techniques in health/human services. 
7. Experience with data entry, data analysis, and creating data-based reporting. 
8. Excellent written and oral communication skills. 
9. Ability to work under pressure and respond to deadlines without sacrificing quality 
10. Strong interpersonal skills with an ability to work effectively with a wide range of people, teams, 
managers, supervisors, and vendors. 
11. Must have knowledge and experience in adhering to Federal, State and Tribal laws and regulations pertaining to HIPAA, confidentiality, fraud and abuse, corporate compliance, and all other pertinent laws, regulations, and requirements. 
12. Knowledge of the Arizona Behavioral Health System, and Federal and State regulatory agencies. 
13. Demonstrate critical thinking, problem-solving and organizational and time management skills with ability to work independently, with flexibility within prescribed deadlines. 
14. Valid Arizona Driver’s License and reliable transportation. 
15. Ability to pass all pre-employment testing, including, but not limited to, fingerprint clearance and 
background check. 

Preferred: 
1. At least 3 years’ experience collaborating with Native Americans. 
2. Must have a valid driver’s license and reliable transportation. 
**NOTE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Section 472 and 473). 

ESSENTIAL FUNCTIONS 
The physical characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. 
Constant: standing. Frequent: repetitive use of hand, walking, standing, bending neck and waist, squatting, climbing, kneeling, twisting neck and waist, simple grasping of left and right hand, power grasping right and left hand, fine manipulation right and left hand, pushing and pulling right and left hand, reaching above shoulder level, reaching below shoulder level, lifting objects weighing up to 75 pounds from below the waist to a height of 
3 feet.