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Accounts Payable Clerk - Oficial de Cuentas por Pagar

United States·San Juanmid

OtherAccounts Payable Clerk

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Quick Summary

Overview

Prepares monthly consistent and accurate expense accruals (master accrual). Assembles, reviews and verifies the invoices and check requests according to Acadia’s Policy. Flags and clarifies any unusual or questionable invoice items or prices.

Technical Tools

OtherAccounts Payable Clerk

Prepares monthly consistent and accurate expense accruals (master accrual).
Assembles, reviews and verifies the invoices and check requests according to Acadia’s Policy.
Flags and clarifies any unusual or questionable invoice items or prices.
Performs monthly monitoring with AP Clerk accounts payable balances for the highest volume vendors included but not limited to: Vargas, Alliance Telecom, FG Electric, Star Office, Office Depot, Jose Santiago, drug whole salers, among others.
Reports immediately to the supervisor any situation affecting payments processing.
Enter and upload invoices into HMS system AP Module using correct account codes according to the nature of each expenses and/or accounts assigned to each vendor.
Matches invoices, PO and receiving Reports with appropriate check request in order to process payments to vendors in a timely manner.
Assertains all invoices payments includes a check request approved by Chief Financial Officer & Chief Executive Officer, or designee.
Monitors accounts to ensure payments are up to date.
Research and resolve invoice discrepancies and issues, timely.
Maintains vendor files up to date and accurate vendor master file as to: address, social security, W9, waivers, etc.
Produces monthly reports.
Provides supporting documentation for audits.
Ensures proper professional services withholdings as required by local regulations.
Prepares monthly report for Credit Card & Petty Cash withholding transactions.
Assists Director of Finance in any external or internal financial audits that may arise.
Assists with special projects as requested by Director of Finance or Chief Financial Officer.