Temporary Digital Information, Records, Archives & Cataloging Specialist

Accufile is seeking a skilled Records & Digital Information Specialist to support our nonprofit client through a major records cleanup, archival transition, and digital organization project within a library environment. This role is ideal for someone with a strong background in records lifecycle management, metadata, cataloging, and digital systems - paired with the technical confidence to work behind the scenes on platforms such as SharePoint or similar content management systems.

This position is a unique opportunity to contribute to a mission-driven nonprofit while helping modernize and stabilize its records infrastructure.

Conduct a full review, cleanup, and organization of physical and digital records.

Implement lifecycle and retention schedules that meet professional standards.

Assist with completing a comprehensive transition of legacy files into updated systems.

Work with back-end components of document management systems (e.g., SharePoint, network drives, or similar platforms).

Improve folder structures, metadata, tagging, permissions, and user accessibility.

Provide recommendations for long-term sustainability of digital workflows.

Apply archival and cataloging principles to sort, classify, and prepare materials.

Maintain inventories, controlled vocabularies, and documentation.

Ensure archival processes align with nonprofit and library standards.

Develop clear documentation for new workflows and recordkeeping processes.

Train staff on proper records management practices and digital tools.

Foster a culture of information sharing and consistent record hygiene across the organization.