Assistant Manager, Somalia Stability Fund Project(SSF III)

Adam Smith International (ASI) is one of the leading providers of professional services in the international development space in Africa. In 2008, ASI established a regional office in Nairobi. For countries in East, Central and the Horn of Africa, it provides the foundation to drive significant business growth in the region through delivering high-quality projects with staff, oversight and offices located near to delivery, increasing effectiveness at developing networks and relationships, gaining political economy understanding, influencing policy & programming, and developing new markets. 

The Africa team is hiring a Assistant Manager to take over the management of the Somalia Stability Fund III (a multi-donor fund active in Somalia since 2013 focused on governance, stability and peacebuilding programming in Somalia). No significant Business Development responsibilities are expected for this role. 

• Support the management of the successful delivery of the project to terms of reference, time, quality, cost and donor and Government satisfaction. This will include managing project finances, operations, risk mitigation, technical analysis, and management of consultants.  

• Lead the project’s operations, events and coordination processes, financial management, monitoring and evaluation, risk management and client reporting. 

• Work with the Team Lead and other members of the Programme Management Unit (PMU) to ensure optimum consultant inputs and the achievement of the desired results. Regularly update the TL and Senior Manager (SM) on project team and consultant burn rates and performance, escalating immediately where there are issues/risks. 

• Maintain awareness of and conversance with political economy and key topics in the project.  

• Oversight of budget drafting and ensuring budgets are reviewed quarterly with all stakeholders 

• Accurate financial forecasting and communicating to client on any changes early. 

• Ensure any incidents of fraud and corruption are raised with client in a timely manner. 

• Review and approve of all project timesheets and invoices, and ensure timely submission to client, and clarify any issues raised. 

• Ensure that financial and administrative processes and procedures are fit-for-purpose and are effectively implemented and are in line with client and ASI’s internal requirements. 

• Act as focal point of programmatic risk management with client and partners, updating of the programme risk matrix by taking input from the key team members. 

• Work with the Security team to ensure the application of duty of care and security provisions and protocols for the project team. 

• Update FCDO (the client) and the Project Director on key management and financial issues and risks that may affect project delivery. 

• Ensure compliance with all ASI corporate policies and procedures and meet all ASI internal reporting requirements – Internal audit, DoC, IT, OS and Operations.  

• A post-graduate degree in Economics, Business Administration, Social Sciences or equivalent. 

• At least 2 years of relevant professional experience. 

• Experience in fragile states. 

• Experience in Sub-Saharan Africa/horn of Africa. 

• Planning and delivering results. 

• Quality and accountability. 

• Continuous improvement. 

• Managing complexity. 

• Innovation and change management. 

• Communication and knowledge management. 

• Leadership and direction. 

• Collaboration and teamwork. 

• Personal impact and effectiveness. 

• Proven ability to work under pressure. 

• Good understanding of our clients and the marketplace, including: 

  • Strategy 

  • Political trends 

  • Awareness of future business opportunities 

• Understanding of the theory and current trends in Somalia. 

• Some understanding of how to balance operational needs with budgets. 

• Good negotiation skills. 

• Good complex proposal writing skills. 

• Advanced project management skills. 

• Good people management skills. 

• Good budget, finance and forecasting skills. 

• Ability to build effective, credible client relationships and networks. 

• Excellent computer skills, especially Word, Excel, PowerPoint. 

• Outstanding written English and communication skills. 

• Superb attention to detail. 

It is crucial for overall project and business performance that all ASI PMs bring an energetic, positive and solution-oriented attitude to co-lead their team: 

• A passion for East Africa development. 

• Interest and experience in working in developing and conflict-affected environments. 

• Enthusiasm, dynamism and flexibility. 

• Self-starter, showing great initiative and readiness to take the lead on the key areas of responsibility. 

• Proactive communicator, interacting frequently via informal and formal channels with key collaborators, especially TL, DTL, PD, workstream leads and FCDO programme manager. 

• Positive, solution-oriented, can-do.