Administrator

WHAT IS ON OFFER

Alfred H Knight has an exciting opportunity for an Administrator to join the Laboratory team in Rustenburg. The incumbent will be responsible for receiving and generation of invoices for COD clients and customer maintenance on LabCreate and act as a reliever in the absence of the Sample Administrator (receiving, registration and coordination) or Finance Admin Assistant (providing accurate & timely financial data recording & support as well as ensuring internal controls are being followed, to ensure sound financial integrity, accurate & timely processing of all accounting transactions.

ABOUT US

Alfred H Knight is a totally independent, family owned business spanning five generations. A global network of strategically placed offices and laboratories enable global trade by providing independent inspection, analysis and consultancy services to the metals and minerals, solid fuels and agriculture industries.

We have honed and carefully crafted our reputation. Delivering knowledge and professionalism in all aspects of weighing, sampling and analysis. We thrive by continuing to re-invest in our facilities, technology and people. Click here to find out more about AHK.

DO YOU HAVE WHAT IT TAKES?

To be successful at Alfred H Knight the incumbent will need to display the following:

REQUIRED KNOWLEDGE AND WORK EXPERIENCE 

Essential

• Receiving, sorting and distributing daily mail/deliveries including booking courier for outgoing parcels
• Providing standard and accurate information in-person and via phone/email in a courteous, professional manner
• Ordering front office supplies, including all printers hardware and utilities and keeping inventory of stock whilst ensuring no stock-outs
• Keeping updated records of office expenses including fuel reconciliation, staff teas on a consistent basis
• Updating the General, HSE and HR sections of the noticeboard
• Sample registration  for COD clients, PGM and Chrome Plants samples on both LabCreate  and manual excel register and creation of production worksheets thereof for Sample Preparation to ensure effective utilization of production teams to meet agreed quality standards and customer turnaround times
• Adding new customers and updating existing Customer on LabCreate Customer database
• Creating analytical suites on LabCreate to ensure tests are picked easily and accurately
• Assisting in compiling monthly count sheets for invoicing as directed by Section Heads
• Capture day-to-day financial transactions
• Effect management for purchasing system, raising of Purchase Orders matching delivery notes to invoices ensuring that the required approval signatories on POs as per policy are adhered to
• Effective management of Rustenburg Lab debtors system ensuring that all debtors are invoiced timeously as per schedule Including verifying submitted countsheets
• Submit weekly and monthly creditor payments
• Prepare monthly financial schedules and reports Including Laboratory sales and costs monthly reports
• Perform month end creditor reconciliations
• Preparing COD clients proforma invoices and updating records after payments have been done 
• Verification of Laboratory assets and updating Laboratory asset register including management of new assets and disposal of old assets
• Creating and maintaining critical suppliers list (3 suppliers per critical consumables) in compliance to procurement requirements
• Assist the Payroll & Finance Administrator by reviewing the accuracy of time and attendance reports

Required Competencies

• Sound Knowledge of Financial accounting principles
• High computer Literacy (Proficiency in Micro Office Suite)
• Hands on experience with office equipment (e.g. printers)
• Communication: Excellent written and oral communication skills
• Quality: Right first-time approach, completes work to a high level and high level of attention to detail
• Critical thinking: Requires critical thinking skills, decisive judgement and ability to work with minimal supervision
• Ability to work as part of a team
• Strict adherence to health and safety
• Good customer service skills
• Honest, Sober Habits, Adaptable and Flexible

Required Work Experience

• At least 3 years in a production environment with proven record of Office Administration
• Microsoft office suite 

Required Qualifications

• Grade 12 with Mathematics and Science
• Tertiary qualification in Accounting, Finance or related field

Required Languages

• Proficiency in English (verbal and written)

BENEFITS 

We are offering an excellent opportunity with a salary and benefits package to match including pension, life assurance and an employee assistance programme.

If you are invited to interview, please let us know if there are any reasonable adjustments we can make to the recruitment process that will enable you to perform to the best of your ability.

Alfred H Knight is committed to creating a diverse & inclusive environment and hence welcomes applications from all sections of the community in line with our Employment Equity Plan.