Payroll Specialist

The Payroll Specialist exists to ensure the accurate, complaint, and timely delivery of global payroll across all countries in which Alimentiv operates, maintaining a high standard of employee trust and satisfaction. The role provides subject matter expertise to manage complex payroll legislation, monthly reconciliations, government remittances, and external vendor relationships within a global, shared-services environment. Reporting to the Sr. Manager, People & Culture, the Payroll Specialist partners closely with HR and Finance to ensure payroll practices align with organizational and regulatory requirements. The role is distinguished from the Payroll Coordinator by its accountability for full-cycle, multi-country payroll processing, independent compliance interpretation, and active contribution to continuous improvement and payroll modernization.

• Execute full-cycle, multi-country payroll processing for all Alimentiv employees, ensuring accuracy, timeliness, and compliance with applicable legislation across Canada, the United States, and global EOR jurisdictions.
• Validate and reconcile payroll inputs including new hires, terminations, salary changes, bonuses, and statutory deductions prior to each pay run.
• Prepare and submit government remittances, statutory filings, and year-end reporting obligations including T4s, W-2s, and other country-specific requirements.
• Manage off-cycle and adjustment payrolls as required, ensuring appropriate documentation and audit trails.
• Maintain payroll records in accordance with regulatory retention requirements and organizational data governance standards.

• Serve as the primary point of contact for employee payroll inquiries, resolving pay questions with accuracy and professionalism.
• Serve as the primary escalation point for Payroll Coordinators, investigating and resolving complex payroll issues, exceptions, and inquiries that require advanced knowledge or judgment beyond standard processing procedures.
• Collaborate with Finance on payroll reconciliations, journal entries, and budget reporting to ensure alignment across financial systems.
• Coordinate with HR Business Partners and People Operations on employee lifecycle events affecting payroll, including leaves, benefits elections, and terminations.
• Liaise with external payroll vendors and government agencies on remittance matters, regulatory inquiries, and service deliver.

• In-depth knowledge of global payroll legislation (e.g. United Kingdom, Netherlands, Germany, Poland, Romania, Canada, United States, Brazil, Australia) payroll legislation, tax regulations, and employment standards across multiple jurisdictions.
• Hands-on experience with payroll systems and HRIS platforms, including system configuration, data validation, and reporting.
• Strong proficiency in payroll reconciliation, journal entries, and financial reporting processes.
• Familiarity with global EOR payroll models and multi-country payroll vendor management.
• Working knowledge of SOX controls, SOC 2 requirements, and payroll audit practices.
• Advanced proficiency in Microsoft Excel for data analysis, reconciliation, and reporting.
• Ability to manage competing deadlines with a high degree of accuracy and attention to detail.
• Discretion and professionalism in handling confidential employee and financial information.
• Professional payroll designation is strongly preferred