Administrative Associate - Paint Shop & Yard Operations

Position Summary

ALL Crane Rental of Georgia, located in Austell is seeking a Administrative Associate with solid general office skills to provide clerical and administrative support to the Paint Shop and Yard Operations. This is a full-time, non-exempt position with comprehensive benefits.

Essential Functions

• Answer multi-line incoming telephone and provide exceptional customer service
• Entry of purchase orders and service work orders into software program
• Monitor the preventative maintenance program and distribute schedules to appropriate personnel
• Monitor manufacturer and regulatory required inspections and distribute schedules to appropriate personnel
• Purchase new or additional stock via phone, email or web portal
• Receive and count stock items, and record data manually or using computer
• Verify inventory computations by comparing them to physical counts of stock, and investigate discrepancies or adjust errors.
• Prepare and maintain records and reports of work performed, inventories, price lists, shortages, shipments, expenditures, and goods used or issued
• Issue or distribute materials, parts, and supplies to coworkers, based on information from incoming work orders, purchase orders or requisitions
• Various administrative tasks such as processing documents, faxing, filing and data entry
• Other tasks as assigned.

Skills and Experience Requirements

• Experience with heavy construction equipment is preferred
• Able to work in a fast paced environment and meet deadlines
• Must be able to work 40 hours a week and overtime as needed
• Able to sit for longs periods of time
• Able to use phone, computer and other office equipment
• Able to lift up to 40lbs.
• Must have a working knowledge of Microsoft Office products. Experience with NexGen maintenance software is a plus