Leasing Registration Administrator

Job Responsibilities for Lease Registration Administrator: Fleet Registration, Tax Compliance, DOT, and Insurance. •    Title, registration, and permitting for new trucks and renewals.•    IFTA, NYHUT, CTHUT data collection, and reporting.•    Excise and property tax bill payment processing.•    Customer rebills for all registration, fuel & mileage tax and excise tax bills. •    Collect certificate of insurance renewals and maintain COI files.  •    Handle inbound insurance claims and summons. •    Assist with FMCSA/ DOT updates and reporting Contract, New Vehicle, Reporting & General Admin  •    File and maintain lease contracts for record keeping and bank audit.•    Assist with Schedule A and Contract creation. •    Create Procede PO's for ordered equipment.•    Log and track vehicles on Order Board.•    Telematics connection - Ensure N2 devices are connected with GeoTab for fleet reporting.•    Assist customers with telematics connection for tax reporting and GPS.•    Ensure International OCC, I360 are connected for each vehicle.•    Run and distribute weekly Preventive Maintenance Report.•    Run and distribute weekly Rental Utilization Reports.•    Collect and file daily Yard Inventories.•    Maintain Customer Master List.•    Add, remove and manage trucks on the Idealease Portal and Proaction.•    Assist customers with general reporting needs and questions. Vehicle Invoicing and Financing •    Collect new truck and body/upfit OEM invoices and distribute for financing.•    Create dealer invoices for new truck financing.•    Submit invoices to bank to initiate financing.•    Push deals through Arcadium to accounting to complete sales process. Required Skills for Administrator: College courses in business administration, accounting, business systems required. A college degree is preferred. One to three years of related administrative experience. Experience in a central office support environment (shared services) preferred. Ability to be organized and handle multi-tasking activities with multiple locations. Ability to work with remote administrators to coordinate activities throughout the organization. Ability to utilize Excel, Word, and other Microsoft software at a proficient to expert level. Self-motivated/self-driven. Dealership experience, whether car, truck, motorcycle, etc. beneficial, but not required. Excellent communication skills and a team mentality are necessary for strong job performance. Other duties assigned by manager.