Project Manager Assistant, Finish

As a rapidly growing company, PACE Supply is looking for dedicated and motivated individuals to join our Finish Department, as a Project Manager Assistant in our Dublin, CA Branch. 

The primary purpose of this role is to provide best-in-class support to our Project Management team through proactive, timely, and detail-oriented service. This position plays a critical role in ensuring seamless coordination between internal teams and external customers by maintaining clear communication, diligent follow-up, and exceptional attention to detail. Success in this role requires a strong commitment to supporting project execution while upholding and advancing PACE Supply’s strategic anchors and customer-focused values.

• Placing sales orders and purchase orders/convert quotes to orders
• Confirm orders (delivered, billed, PO’s placed)
• Get Status updates on sales orders and purchase orders
• Build NS codes or part numbers

• Release OBS orders for picking
• Schedule/confirm deliveries with dispatch
• Write pick up slips for vendors and customers
• Follow up on missing material
• Check lead times, stock checks, and back orders

• Order office Supplies
• Vendor quote requests
• Ensure completed process for debits, credits and RGA’s
• Contact reps/vendors to acquire pricing, stock availability and product information
• Source alternative items when necessary
• Provide thorough and timely responses to all communications
• Log and help maintain new project logs

• Minimum high school diploma or equivalent 
• Familiarity with plumbing/finish products or quoting processes is preferred
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment
• Excellent communication skills, both verbal and written
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Detail-oriented with a proactive, team-oriented mindset
• Ability to read and interpret basic plans/specifications is a plus

As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:

Physical Requirements:

• The employee is frequently required to stand, walk, reach with hands and arms, and talk or hear.
• Prolonged periods of standing or sitting at a desk and working on a computer.
• Specific vision abilities required for this job include distance vision, peripheral vision, and depth perception.

Environmental Conditions:

• The employee is frequently exposed to moving mechanical parts and outside weather conditions.
• Occasionally, the employee may be exposed to high, precarious places and vibration.
• The noise level in the work environment is usually moderate.