Project Management Specialist - deadline 22/06/2026

Tasks description:

• Collaborate with ICT teams, Product Owners, and Business Stakeholders

• Ensure alignment with strategic objectives

• Prepare presentations, statistics, and reports

Expected Project Management tasks:

• Determine and document projects’ goals, scope, quality, tasks, and deadlines

• Create and maintain detailed project descriptions/plans outlining schedules, resources, deliverables, and milestones

• Ensure tasks and resources are assigned effectively (leveraging team members with the availability and skills to address the project requirements)

• Document and handle any changes in project scope, schedule, or resources effectively

• Track project progress against milestones and timelines to ensure timely completion

• Maintain comprehensive project documentation (for operational efficiency, future reference and compliance)

• Prepare and present regular/weekly status reports to stakeholders and senior management

• Conduct project reviews, ensure deliverables approval, challenge performance, and document lessons learned

• Provide organisational support to the planning and implementing of projects activities where ICT is involved

• Maintain regular communication with stakeholders to provide updates, gather feedback and ensure engagement

• Facilitate team collaboration and prevent conflicts

• Coordinate with external vendors and service providers as needed for project success

• Act as a bridge between ICT service delivery and application lifecycle management to obtain a greater efficiency in time to deliver

• Ensure compliance of project activities with EUAA rules, standards, and governance

• Identify potential risks and develop mitigation strategies

• Implement, support and monitor quality control Key Performance Indicators (KPIs)

• Manage demand by capturing business needs and prioritizing them for effective translation into potential ICT projects

• Oversee and ensure the effective execution of evolutionary maintenance activities for ICT applications

• Manage critical path, dependencies, and day-to-day project execution to deliver on time, in scope and within budget

• Support the strengthening of project management capabilities and maturity through training and effective change management

• Proactively manage supporting administrative tasks

Expected Project Management deliverables:

• Detailed project portfolio, clearly distinguishing EUAA projects from ICTU initiatives

• Regular status, progress reports, risk matrices and issue logs

• Meeting minutes and coordination outputs

• Documentation of deliverables and approvals

• Supporting materials such as presentations and analysis outputs

Special attention should be given to the following areas:

• Project management methodologies (PRINCE2, PM2, PMP)

• Project coordination and training procedures using recognised methodologies

• Project management of digital/ICT-related projects, with the ability to use EUAA’s project management and enterprise architecture methodologies

• Advanced use of Microsoft Office, Microsoft Project, Atlassian suite, Azure DevOps or equivalent

The offer needs to illustrate how the profile will perform the tasks, independently and with quality, with the following technologies and environments, when required by the implementation:

• Work independently and deliver high-quality results

• Strong project management across the full lifecycle (independently managed IT projects over the full project lifecycle, from initiation to closure)

• Managing outsourced ICT developments

• Strong understanding of governance and enterprise architecture

• Work with EU agencies or similar institutional environments

• Work with Multi-stakeholder and/or decentralised environments

• Process optimisation and continuous improvement

• Portfolio management and demand management

• Independent task management using project management tools (SharePoint environment, Atlassian suite, Azure DevOps or similar software)

• Design and conduct user acceptance testing

• Contribution to ICT efficiency and continuous improvement

• Support to enterprise architecture alignment