Workforce Operations & Talent Reporting Coordinator

United States·Greensboromid

OtherCoordinator

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Quick Summary

Overview

We’re ALTEN Technology USA,

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OtherCoordinator

We’re ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life—from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000+ experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more.

As part of the global ALTEN Group—57,000+ engineers in 30 countries—we deliver across the entire product development cycle, from consulting to full project outsourcing.

When you join ALTEN Technology USA, you’ll collaborate on some of the world’s toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow.

Responsibilities

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Maintain and update the Monthly Management Meeting (MMMM) file, including tracking of INs, OUTs, and EP/SP data
Prepare and lead the MMMM process: verify accuracy of all information and complete any missing data points prior to the meeting
Update the Operational Workbook (OW) across Engineering (ENG) and Project tabs on an ongoing basis
Reconcile MMMM data with automatic IN/OUT reports generated by HR to ensure consistency
Identify and correct discrepancies between the Operational Workbook and Timesheet data
Conduct regular Es & Ps (Engineers & Projects) checks in collaboration with all Business Managers

Cross-reference the MMMM to identify upcoming consultant start dates and onboarding requirements
Confirm on-site attendance for each new consultant's onboarding session directly with the responsible Business Manager
Coordinate and clarify ownership of BM and TD presentations for each onboarding session
Draft and distribute recap emails to all stakeholders involved in the onboarding process

Leverage Operational Workbooks (all US locations) to identify consultants entering IC status
Verify whether each new IC consultant's profile exists in the IC Database; create or flag as needed
Maintain up-to-date consultant status entries in the IC Database
Report data inconsistencies and status gaps to VPs in a timely manner
Present a summary of current ICs during the recurring BM and Recruitment meeting, including status updates, next steps, and identified opportunities

Requirements

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2–4 years of experience in workforce operations, talent operations, HR coordination, or a related field
Demonstrated experience managing and reconciling complex data across multiple systems or files (spreadsheets, ERP, SharePoint, ATS, HRIS, or similar tools)
Strong proficiency in Microsoft Excel including use of formulas, pivot tables, and cross-tab reconciliation
Exceptional attention to detail with the ability to catch and correct data inconsistencies proactively
Strong written communication skills — comfortable drafting professional recap and coordination emails to stakeholders at all levels
Ability to manage multiple deadlines simultaneously in a fast-paced environment
Experience working cross-functionally with HR, Business Managers, or Sales/Operations teams

Nice to Have

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Background in engineering services, staffing, consulting, or professional services environments
Experience preparing or contributing to executive-level operational meetings or reporting cycles
Comfortable presenting data and status updates in meetings with senior stakeholders (VPs, Directors, Business Managers)

Data integrity mindset — driven to find and fix errors before they escalate
Process ownership — takes initiative on recurring workflows without needing to be reminded
Cross-functional communication — tactful and clear when coordinating across TA, HR, and Operations
Structured thinking — can manage recurring reporting cycles while adapting to ad-hoc requests
Collaborative — builds trust with Business Managers and leadership through reliable, consistent follow-through

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

Please beware of job seeker scams and see this important notice on our careers page for more information about our recruiting process.

Compliance Notice: Alten USA is a federal contractor subject to the requirements of the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and Executive Order 11246. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Drug Screening Requirement: As a federal contractor, Alten USA maintains a drug-free workplace. All candidates selected for employment will be required to successfully complete a pre-employment drug screening as a condition of hire.