Legal Practice Assistant- 3588960

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Energy Transactional and the Energy Transactional Practice Groups. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.

• →Perform a range of routine administrative tasks for attorneys and other timekeepers.
• →Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• →Process expense reimbursement requests and process invoices in a timely manner.
• →Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards.
• →Handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients.
• →Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• →Prepare routine correspondence, read and route mail, conduct general research, and maintain files.
• →Provide coverage for phone contacts and routing of voice mail messages.
• →Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
• →Arrange domestic and international travel and create and submit related expense reports.
• →Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.
• →Provide overflow assistance to administrative legal support team.
• →Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
• →Maintain attorney bar membership records and CLE records.
• →Prepare legal documents, correspondence, and binders.

• Demonstrate a willingness to learn and develop skills as an independent thinker.
• Demonstrate a "can do" attitude and initiative to assist on a variety of projects.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm, clients, and vendors.
• Ability to provide quality client service to both internal and external clients effectively and professionally.
• Ability to manage multiple projects in a deadline-driven environment.
• Ability to take initiative, set priorities, and see projects through to completion.
• Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.
• Ability to communicate effectively, both verbal and written.
• Excellent grammar, punctuation, and proof-reading skills.
• Ability to maintain the confidentiality of attorney and client information.
• Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.

• Bachelor's degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
• Minimum of two (2) years of experience working in an administrative support role in a legal or professional services environment.
• Experience working in Energy Practice preferred.