Practice Assistant - 3507756

United States·Costa Mesamid

OtherAssistant

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Quick Summary

Overview

Job Title: Practice Assistant Location: Costa Mesa, CA 92626 Salary/Payrate: $52K-$98K, bonus and AWESOME benefits!!! Work Environment: Hybrid (2 days WFH after 6-months) Term: Permanent / Fulltime Associate degree required: Yes Referral Fee: $1,000 - should your referral start with our…

Key Responsibilities

Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group.

Requirements Summary

4+ years of experience as a practice assistant or legal secretary Knowledge of legal terminology, legal documents and legal processes Accurate typing of at least 70 words per minute Strong computer proficiency in the use of MS Office, document…

Technical Tools

ms-officementoring

Responsibilities

~2 min read

→Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
→Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
→Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
→Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
→Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
→General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
→The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
→Assist with mentoring new office staff
→Assist with piloting new software

Requirements

~1 min read

4+ years of experience as a practice assistant or legal secretary
Knowledge of legal terminology, legal documents and legal processes
Accurate typing of at least 70 words per minute
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
Excellent communication skills, written and verbal
Understanding of correct grammar, spelling and punctuation
Strong proofreading skills
Superior organizational skills including filing, calendaring, and proofreading
Time management skills and ability to work independently as well as with a team
Regular predictable attendance