Executive Administrator

• What you’ll do as an Executive Administrator
  • Prioritize tasks and manage time effectively to meet deadlines
  • Ensure timely reminders for important deadlines and meetings
  • Prepare agendas, attend meetings, and compile minutes when required
  • Identify opportunities for process improvement and implement streamlined workflows
  • Collect, organize, and maintain excel data sets for the government relations team
  • Build and maintain positive relationships with internal stakeholders
  • Act as a liaison between team members, departments, and external partners
  • Manage and coordinate calendars, including scheduling meetings, appointments, and travel arrangements
  • Anticipate scheduling conflicts and proactively resolve them to optimize the executive's time
  • Coordinate logistics for meetings, conferences, and events hosted or attended by the executive team
  • Coordinate domestic and international travel, including flights, accommodations, and itineraries as needed
  • Provide necessary travel documents and information to ensure smooth travel experiences
  • Submit and track expense reports, ensuring accuracy and compliance with company policies
  • Draft, proofread, and edit emails, memos, reports, and other documents as needed
  • Manage document workflows, approvals, and signatures as needed
• Executive Administrator Requirements
  • The successful candidate will place the highest priority on satisfying the needs of and reducing the burdens on the supported executive team
  • Bachelor’s degree with 0-2 years of experience OR 6-8 years of experience in lieu of a degree
  • Proven experience as an executive or administrative assistant or in a similar role
  • Exceptional organizational and multitasking abilities
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office Suite and other relevant software
  • Attention to detail and problem-solving skills
  • Ability to work independently and collaboratively in a fast-paced environment
  • Recommendations and/or references are highly encouraged

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2,200 employee-owners and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees contributions not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com.