Controller

• Review and process personal and household expenditures for family members.
• Monitor cash balances and assist with cash flow planning.
• Prepare monthly, quarterly, and annual financial reports.
• Book journal entries for Investments and K1's for investments

• Manage payment of personal, household, and family office bills, including utilities, vendors, household staff, memberships, and service providers.
• Ensure timely payment of invoices and recurring obligations.
• Track and categorize expenses for accounting and tax purposes.
• Maintain organized records of invoices, receipts, and supporting documentation.
• Coordinate with family members and household managers regarding payment requests

• Prepare and post journal entries, accruals, and adjusting entries.
• Perform monthly bank reconciliations across multiple personal and entity accounts.
• Investigate and resolve discrepancies, outstanding items, and unusual transactions.
• Monitor account activity for accuracy and fraud prevention.
• Oversee credit card charges and credit card reconciliations.
• Coordinate wire transfers, ACH payments, and banking relationships.

• Compile financial information and supporting documentation for individual, trust, partnership, and entity tax returns.
• Prepare tax workpapers and schedules for external CPAs and tax advisors.
• Track estimated tax payments and filing deadlines.
• Assist with gathering information for income tax, gift tax, trust tax, and property tax filings.
• Maintain tax records and organize annual tax documentation.

• Maintain compliance for LLCs, partnerships, trusts, and other family entities.
• Prepare and file annual state registrations, business renewals, and required reports.
• Monitor filing deadlines and ensure entities remain in good standing.
• Coordinate with registered agents, attorneys, and outside advisors.
• Maintain corporate records, organizational documents, and compliance calendars.

• Manage and maintain insurance policies, including personal property, homeowners, umbrella, auto, life, and specialty coverage.
• Track policy renewals, premium payments, and coverage changes.
• Coordinate with insurance brokers regarding claims, renewals, and policy reviews.
• Maintain schedules of insured assets and coverage details.
• Assist with annual insurance audits and risk assessments.

• Maintain records for real estate, private investments, and other family assets.
• Assist with investment reporting and performance summaries.
• Coordinate with investment advisors, custodians, and financial institutions for subscription agreements and capital calls

• Coordinate requests for financial information and documentation.
• Assist with special projects and financial analyses for family principals.

• Maintain confidential financial records and sensitive personal information.
• Develop and improve accounting procedures and internal controls.
• Ensure proper document retention and secure filing systems.
• Support audits, reviews, and due diligence requests.

• Mastery of QuickBooks, Sage,
• Maintain Sage Intacct Systems (Financial Software) ONGOING
• Add Users/Maintain Acess
• Load Budgets
• Create Financial Reports
• Close/Reopen Periods
• Maintain Chart of Accounts
• Maintain Department Codes/Classes
• Advanced Excel capability for cash flow forecasting and Budgeting
• Clear comprehension of GAAP, trust accounting rules

• Unwavering ability to manage sensitive, ultra-high-net-worth data with total confidentiality.
• Hyper-vigilant focus on tracking variances across multiple entities without dropping execution velocity. 

LOCATION: Amherst, NH (Hybrid office)

Job ID# 3603464

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