Administrative/Legal Assistant

United States·Jacksonmid

Legal & ComplianceParalegal

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Quick Summary

Key Responsibilities

Prepare, proofread, and format correspondence, reports, and legal documents File legal documents with the courts (both electronic and physical filing) Process accounts receivable, accounts payable,

Requirements Summary

Associate’s degree or equivalent administrative experience Prior experience in a law firm or legal office Strong administrative, organizational,

Technical Tools

Legal & ComplianceParalegal

Job Title: Administrative/Legal Assistant
Company: Maxey Wann
Location: In-Office | Jackson, Mississippi
Reports to: Litigation Attorney
FLSA Status: Exempt

Position Summary:
Maxey Wann is seeking a dependable and highly organized Administrative/Legal Assistant to provide administrative and clerical support to our civil litigation team in our Jackson, Miss. office. The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks in a deadline-driven environment.

Key Responsibilities:

Prepare, proofread, and format correspondence, reports, and legal documents
File legal documents with the courts (both electronic and physical filing)
Process accounts receivable, accounts payable, time entry, providing reimbursements and check requests
Schedule meetings, depositions, and court appearances
Maintain case files and organize legal documents for easy retrieval
Answer phones, screen calls, and route messages
Track deadlines and maintain the litigation calendar
Assist with billing, time entry, and expense tracking
Coordinate attorney travel and meeting logistics
Communicate professionally with clients, court personnel, and other law firms

Required Qualifications:

Associate’s degree or equivalent administrative experience
Prior experience in a law firm or legal office
Strong administrative, organizational, and communication skills
Basic bookkeeping and accounting experience
Proficiency in Microsoft Office (Word, Outlook, Excel) and QuickBooks.
Ability to multitask, stay organized, and meet deadlines

Preferred Qualifications:

Knowledge of Mississippi court filing procedures is a plus

Compensation & Benefits:

Salary: $60,000 – $65,000 annually, depending on experience
Health Insurance: 100% employer-paid premium for employee; additional cost for dependents
Retirement: 401(k) plan with 4% employer match
Time Off: 1 personal day each month; 1week of paid vacation during first calendar year of employment; 2 weeks of paid vacation beginning second calendar year of employment; 3 weeks of paid vacation annually beginning third calendar year of employment
Additional Perks: Free downtown parking
Room for advancement and an opportunity for a long-term career with Maxey Wann!