Lead Payroll Specialist

United States·Oklahoma Citysenior

Finance & AccountingOtherPayroll SpecialistPayroll Coordinator

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Quick Summary

Requirements Summary

Advanced knowledge of payroll administration, taxation, compliance requirements, and payroll accounting practices HRIS experience required, preferably with systems such as ADP Workforce Now, Workday,

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Finance & AccountingOtherPayroll SpecialistPayroll Coordinator

Ascent Resources is seeking an experienced Lead Payroll Specialist. This position is located in Oklahoma City, OK and will report to the Vice President of Human Resources.

The Lead Payroll Specialist plays a critical role in ensuring the accurate and timely processing of Ascent Resources payroll and supporting HRIS administration. This position serves as the primary payroll administrator for the organization and requires meticulous attention to detail and exceptional organizational skills. The Specialist handles highly sensitive and confidential information, while also collaborating with other HR functions, Accounting, Treasury, and other key stakeholders as needed. The ideal candidate possesses advanced payroll expertise, hands-on HRIS experience, a continuous improvement mindset, and the ability to lead payroll-related projects and system enhancements while ensuring operational excellence and regulatory compliance.

Primary Duties & Responsibilities

Lead the end-to-end payroll function ensuring accurate and timely processing of employee payroll, which includes calculating salaries, deductions, bonuses, and overtime
Maintain accurate employee records and ensure that any changes to employee information, including new hires, terminations, promotions, and salary adjustments, are properly and promptly reflected in the payroll system
Administer payroll processing associated with long-term incentive/equity compensation programs, including the accurate taxation, withholding, reporting, and reconciliation of these compensation events
Administer payroll-related updates within the HRIS system
Coordinate and oversee payroll-related projects, including HRIS implementations, upgrades, integrations, testing, and process changes
Examine and confirm timesheets, attendance records, and other pertinent documents to ensure precision and adherence to company policies and legal obligations
Produce comprehensive reports pertaining to payroll, taxes, and other expenses related to payroll
Document payroll processes, procedures, and controls to support operational continuity, compliance, and knowledge transfer
Work together with the Human Resources department to ensure accurate and thorough recording of employee benefits, such as insurance and retirement plans, in the payroll system
Assist with HRIS system testing, upgrades, integrations, and future system enhancement initiatives
Continuously monitor and stay abreast of federal, state, and local payroll laws and regulations to ensure strict adherence and compliance
Identify opportunities to improve payroll accuracy, efficiency, reporting capabilities, and employee experience through process and technology enhancements
Serve as the primary point of contact for employee payroll inquiries and payroll-related vendor relationships.
Provide support in the completion of payroll-related audits and promptly address any inquiries requested by auditors
Maintain confidentiality of employee information and payroll records at all times
Other duties assigned as needed

Knowledge, Skills & Abilities

Minimum Requirements:

Advanced knowledge of payroll administration, taxation, compliance requirements, and payroll accounting practices
HRIS experience required, preferably with systems such as ADP Workforce Now, Workday, UKG, Paycom, or similar platforms
Proficient in using payroll management software and Excel to process and analyze payroll data
Knowledge of payroll implications associated with long-term incentive and equity compensation plans
Excellent attention to detail and ability to maintain a high level of accuracy in data entry
Strong organizational skills and ability to manage multiple tasks and deadlines
Excellent communication and interpersonal skills to effectively interact with employees and stakeholders
Ability to handle sensitive and confidential information with integrity and professionalism
Analytical mindset to identify and resolve payroll discrepancies and problems
Strong problem-solving skills and ability to work independently as well as part of a team

Education & Work Experience Required

Minimum Requirements:

8-10 years of payroll administration experience
Experience serving as a payroll lead, senior payroll administrator, or primary payroll contact for an organization
Proficiency in Microsoft Office, including Word, Excel, and Outlook
In-depth knowledge of payroll regulations and legal requirements
Strong numerical and analytical skills
Excellent attention to detail and accuracy
Ability to handle confidential information with discretion
Strong organizational and time management skills
Excellent communication and interpersonal skills
Ability to independently manage payroll operations while maintaining a high degree of accuracy, confidentiality, and compliance

Preferred:

10+ years of payroll processing experience including experience processing payroll transactions related to equity compensation and long-term incentive plans
Certified Payroll Professional (CPP) strongly preferred
2+ years of oil and gas industry experience
Experience administering payroll through ADP Workforce Now
Experience supporting and/or leading HRIS implementations, upgrades, or integrations is a plus

Ascent Benefits

Benefits start day one
Generous 401(k)
PTO based on industry or job-related experience
Tuition assistance after 1 year
Twelve paid holidays
Many volunteer opportunities
On-site gym and yoga studio

Ascent Resources provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ascent complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.