ATB Wealth Business Coordinator

At ATB, we exist to make it possible for our clients, team members and communities. Our purpose is more than aspirational. It's a real commitment we live every day through our values (what we call the ATB ID). Life at ATB is about more than work. In fact, we’re consistently recognized as one of Canada's top employers thanks to our high-care, high-performance culture, upheld by the three commitments we make to our team members: Impact in action: No matter where you are in the organization, you're empowered to make an impact in the lives of our clients and communities. Thrive together: We want you—the unique, authentic you—to feel safe and celebrated at work. We're on a continuous journey to build the most flexible and inclusive programs. Ready for tomorrow: We want to enable your success through interesting and challenging work, performance enablement, and learning and development. ## About the role As ATB Wealth’s next Business Coordinator, you will be responsible for providing specialized support and manage important administration functions and operational needs in a fast paced environment with constant shifting priorities. This position requires participation in work surrounding our Kelowna office and brand building in the local market. You will also be required to build and manage administrative systems, and create a wow experience for all clients and team members by anticipating needs and collaborating to solve business problems. Please note this is not a remote position and the successful candidate will be required in the office on an ongoing basis. ## Accountabilities * Provides administrative support in the coordination and monitoring of all administrative, operational, event, and project activities within the leader's area of focus, and sometimes for a single or group of teams within the leader's portfolio * Compiles materials and coordinates activities and logistics for leader meetings * Oversees day to day operation of the Kelowna Wealth office including welcoming clients, supply management and vendor relations. * Executive level calendar management and travel coordination * Processes and reconciles the executive's expenses * Opportunity to partner with our marketing team to gain deep industry insights and practical professional experience * Reviews and codes invoices, and submits for payment; keeps an eye on applicable budgets * Onboarding new employees with equipment, access, etc. * Escalates concerns where required to their leader * Accountable for connecting with vendors, managing event logistics from start to finish, and maintaining team organization throughout events in Kelowna. * Providing administrative support for a variety of National Advisory teams as needed ## Skills, experience & requirements * Minimum 3 years of professional experience providing administrative support to a team of leaders * Post secondary education (degree or diploma in Office Administration or Office Professional Certificate) is an asset * Exceptional service orientation and the ability to provide professional, accurate, and timely support to team members and internal customers * Mastery level computer skills in G-Suite, MS Office Suite and Adobe Professional * Proactive and responsive to customer needs * Excellent communication, interpersonal and organizational skills * Ability to maintain strict confidentiality at all times * Demonstrated ability to build strong relationships and collaborate with a wide variety of individuals from individual contributor to an Leader level * Strong organizational skills; ability to prioritize and manage multiple tasks * Agile and comfortable with adapting to new or varying situations * Ability to work independently as well as in a team environment, fostering respect and cooperation Don’t meet all the requirements on the list? A resume only goes so far in expressing who you are and the unique perspectives you bring. If you believe your skills and experience align with the role—but you might not check all the boxes—we want to hear from you. We encourage candidates from all work backgrounds, equity-seeking communities and experience levels to apply. If you’re seeking a career where your drive, perspective and growth are celebrated, we want to hear from you. We’re dedicated to building a workforce reflective of those within our communities, and a culture where our team members are equipped with what they need to succeed—their way. Part of creating an inclusive workplace is recognizing our role in advancing Truth and Reconciliation. We are committed to meeting and exceeding the standards set out in the Partnership Accreditation in Indigenous Relations program created by the Canadian Council for Aboriginal Business. What happens next? If you are shortlisted, you’ll hear from us after the posting closes. Check out our How We Hire page to learn more about our hiring process. If you need any accommodations throughout this process, please let us know at talentteam@atb.com Stay in touch We’re excited that you’re interested in a career with ATB. Follow us on LinkedIn, Facebook and Instagram to learn more about what our team is up to.