Office and Facilities Manager

As the Office & Facilities Manager, you will play a key role in creating a welcoming, high-performing and values-led workplace experience across Australian Ethical’s office locations. You will oversee the day-to-day running of the Sydney office, coordinate workplace requirements across Melbourne and Brisbane and partner closely with People & Culture to bring our employee experience and culture to life.

• →Manage the day-to-day operation of the Sydney office and coordinate practical office requirements for our Melbourne and Brisbane offices
• →Act as the main point of contact for workplace-related enquiries, resolving facilities and office issues in a timely and professional manner
• →Manage office supplies, kitchen stock, workplace equipment, mail, couriers, meeting room set-up and general office presentation
• →Coordinate catering and logistics for company and team events, including Thursday Socials, town halls, company days and end-of-year events
• →Partner with Executive Assistants, People & Culture and key stakeholders to support Executive Leadership Team and Board meeting requirements
• →Support WHS, emergency preparedness, building management and security requirements, including fire warden and first aider coordination
• →Manage vendors, service agreements, office budgets, purchasing, catering spend and expense reconciliation
• →Maintain and evolve the office operating guide, ensuring key processes, contacts and workplace procedures remain current and easy to follow
• →Contribute to workplace improvement projects that enhance office functionality and experience
• →Champion sustainability, employee experience and inclusion initiatives that support Australian Ethical’s values and B Corp commitments

You are proactive, organised and service-oriented, with strong attention to detail and the ability to balance competing priorities across facilities, events, vendors, budgets and employee support. You bring a warm, friendly and engaging approach, particularly when welcoming new starters and conducting office inductions, and enjoy creating a workplace experience that supports a positive office environment.

 If you have the following, we’d love to hear from you:

• 1+ years’ experience providing high-quality support in a professional office environment
• Strong planning, organisation and time management skills, with the ability to manage multiple priorities and stakeholders
• Excellent written and verbal communication skills, with the confidence to keep stakeholders informed and escalate issues appropriately
• A strong customer service orientation, with discretion, confidentiality and integrity
• Experience coordinating workplace events, including logistics, vendors, communications and stakeholder expectations
• Experience supporting workplace projects, such as office improvements, reconfigurations or relocations
• Intermediate proficiency with Microsoft 365; experience with Monday.com or similar project management tools would be advantageous
• WHS and fire warden training, or willingness to complete relevant workplace safety and building requirements
• Genuine interest and commitment to environmental and ethical issues
• Alignment with and demonstration of our values – Action, Authenticity, Empathy, Curiosity and Connection

• A competitive salary, including short-term and long-term incentives including access to an Employee Share Plan
• Hybrid work arrangements
• Wellbeing program that includes an extra 4 days of leave per year    
• Birthday leave
• Purpose aligned volunteer days
• 20 days paid annual leave with an additional 3 paid days of annual leave between  Christmas and New Year

Want to know more about what it's like to work at Australian Ethical? Check out our LinkedIn Life Page here: https://www.linkedin.com/company/australian-ethical-investment/life/ or our Careers and Culture page here:  https://www.australianethical.com.au/work-with-us/

At Australian Ethical we embrace diversity in our people and thinking. We are committed to being an equal opportunities employer and never discriminate on the basis of race, religion, gender identity or expression, sexual orientation, age, marital or disability status. 

Join the Team
If this role interests you and you'd love to join the Australian Ethical team, apply here. We look forward to hearing from you!

Please note
Only short-listed candidates will be contacted. Applications or approaches via recruitment agencies will not be accepted for this position. Background checks will be conducted for the successful candidate, as per our regulatory requirements as a financial services organisation