Finance Process Analyst

Finance Process Analyst  

Job title

Finance Process Analyst

Department

Finance

Reports to

Head of Finance

Location

Unit 29–30 SEGRO Park, Perivale, UB6 7RJ

Contract type

Full-time, permanent

Hours

Monday to Friday

Role Purpose

Autograph Sound is a leading provider of professional audio and audio-visual solutions, serving theatre, live events, broadcast, corporate and permanent-install markets.  The Finance Process Analyst role works closely with the finance and wider operations teams to deliver both ongoing operational support and drive continual improvement that supports longer term strategic goals. Working as a member of the finance team the role will have the opportunity to work closely with IT and Compliance partners both internal and external to help streamline operations while minimising risk.

Key Responsibilities

Finance Administration

Daily

• Monitor Finance email inbox and reply to emails as relevant
• Process sales and purchase invoices on InspHire and BC
• Email sales invoices to customers and maintain/update the Sales Invoice Log
• Create new customer/vendor accounts on BC as needed
• Post nominal journals on InspHire
• Advance discount and proformas sheets to be updated as needed
• Sales invoices for long term hires to be placed in relevant month-end folder as they are issued
• Filing and any other ad hoc tasks as required

Weekly

• Debt-chasing calls and follow-up emails
• Put together Excel payment runs for freelancers/suppliers and create text file for Bankline upload once approved.
• Update vendor bank details as needed

Monthly

• Posting credit card expenses to Business Central
• Posting Pleo expenses to Business Central
• Month-end stock schedule and postings as needed

Annually

• Provide documentation for audit as needed

 

Process Analytics and Development

• Continuing improvement of IT processes as they affect Finance and wider operations, in particular Business Central, InspHire and any other relevant platforms
• Assist and enable the move toward compliance with externally recognised standards
• Become the point of contact for Business Central support provider (Advantage)
• Have an agreed ongoing project list, to be reviewed reguarly
• As time permits, optional feedback on company processes outside of Finance

Person Specification

Candidates will be assessed against the criteria below. Essential criteria are required for the role; desirable criteria are advantageous.

Criteria

Essential

Desirable

Experience

•     Some exposure to a finance, administrative, data or process environment (placement, internship, part-time, coursework or first role); accurate work with numbers or data in any setting

•     Use of an accounting / ERP system (Business Central); documenting a process or "how-to" guide; handling invoices, reconciliations, expenses or reporting

•     Some experience with Microsoft cloud services including Power Automate and Power BI.

Knowledge & systems

•     Solid working knowledge of Excel (sorting, filtering, basic formulas); basic grasp of core finance concepts (income/expenditure, invoices, reconciliations); ability to learn new software quickly

•     Awareness of financial controls and why they matter; familiarity with process-mapping.

•      Intermediate Excel (pivot tables, XLOOKUP).

•     Knowledge of existing rental platform (Insphire).

•     Some basic knowledge of SQL and database structure

Skills & attributes

•     Strong attention to detail and a methodical, accurate approach; good numeracy and ability to spot errors; clear written and verbal communication; good organisation and prioritisation with support; a curious, problem-solving mindset

•     Presenting information clearly in tables, charts or summaries; confidence asking questions and challenging inefficiency constructively

Qualifications

•     Educated to A-level / diploma standard (or equivalent) including maths or a numerate subject, or equivalent practical experience

•     Degree in related area which demonstrates key core skill of process improvement and analytical thinking.

 Additional Information

This job description outlines the main duties and responsibilities of the role and is not intended to be exhaustive. The postholder may be required to undertake other duties commensurate with the level and nature of the position. The role will evolve in line with the needs of the business, and this description will be reviewed periodically.

Salary and benefits:  £35,500 per annum, commensurate with experience (to be confirmed).