Sr. Disbursements Specialist

Sr. Disbursements Specialist - Blackfoot, Idaho

Ideal candidates will be located in southeast Idaho and available to work on-site at our Blackfoot facility. However, well-qualified fully remote candidates may be considered.

The Sr. Disbursements Specialist is responsible for supporting the organization's disbursement operations to ensure the accurate, timely, and compliant processing of accounts payable transactions, including supplier invoices, employee reimbursements, and payment requests, and the processing of bi-weekly payroll for multiple sites in accordance with company policies, procedures, and union contacts. 

The Sr. Disbursements Specialist partners cross-functionally with Finance, Procurement, HR, Payroll, and operational teams to resolve issues, support business initiatives, ensure audit readiness, and deliver exceptional internal and external customer service. This role also provides guidance, training, and day-to-day support to team members while serving as a subject matter expert for disbursement processes and systems.

Key Responsibilities

1. Disbursement Processing & Oversight: Manage and process disbursements with the highest level of accuracy, professionalism, discretion, and adherence to internal controls and company policies. Oversee supplier ACH setup and maintenance processes. Administer all aspects of the corporate credit card and employee expense reimbursement programs.
2. Accounts Payable Oversight: Process, review, and validate invoices, account coding, and approval documentation. Investigate and resolve complex invoice discrepancies, payment variances, and vendor issues with a high degree of accuracy, urgency, and attention to detail.
3. Cash Management & Controls: Maintain and strengthen internal controls related to disbursement activities, including segregation of duties, payment authorization protocols, and fraud prevention measures. Process, reconcile, and record monthly deposits and cash transactions with accurate general ledger coding and supporting documentation.
4. Vendor Management: Develop and maintain strong working relationships with key suppliers and business partners to support effective communication, issue resolution, and operational continuity. 
5. Compliance & Audit Support: Support internal and external audits, including providing supporting documentation and responses to auditor inquiries. Monitor disbursement activity for potential fraud risks, policy violations, and control deficiencies; escalate concerns appropriately and support implementation of corrective actions. Support preparation and validation of annual 1099 reporting. Support the preparation, reconciliation, and filing of semi-annual unclaimed property/escheatment reporting, ensuring compliance with state regulations and accurate reconciliation to the general ledger.
6. Payroll Processing & Administration: Process full-cycle payroll (weekly/biweekly) with a high degree of accuracy and timeliness. Review and validate employee timekeeping data, earnings, deductions, and adjustments. Manage complex payroll transactions, including regular rate of pay (RROP), bonuses, retroactive pay, garnishments, and multi-state payrolls. Serve as escalation point for complex payroll issues and inquiries, and partner with Human Resources concerning employee changes impacting payroll.
7. Reconciliation & Financial Reporting: Prepare payroll-related reports for Finance, HR, and leadership as needed. Calculate and prepare accrual reports for employees and temporary labor for month end reporting. Support month-end and year-end close processes as needed.

What We Offer to Employees

Phenomenal Benefits: Competitive medical, dental, and vision insurance plans, 401(k) with profit sharing, a generous time off program, life and disability insurance, adoption assistance, a scholarship program for children of employees, and an employee assistance program for you and your family.

Competitive Compensation: The expected pay range for this role is between $65,000-$75,000 annually, although a final salary offer is dependent on the candidate's experience level and skill set. In addition to a competitive base salary, this position participates in our annual incentive plan.

We're Looking for Someone With (must-haves):

• Minimum of 5 years of progressive experience in accounts payable, disbursements, payroll, or related accounting functions within a fast-paced business environment.
• Bachelor's degree from a four-year college or university in Accounting, Finance, or related field (or equivalent experience).
• Strong understanding of accounts disbursement processes, payment methods, reconciliation practices and internal control requirements.
• Experience with ERP/accounting systems (e.g., IFS, SAP, Oracle, NetSuite, etc.)
• Strong analytical, organizational, and problem-solving skills with the ability to identify issues, evaluate risks, and implement effective solutions.
• Exceptional attention to detail with the ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy in a deadline-driven environment.
• Strong verbal and written communication skills with the ability to interact effectively and professionally across all levels of the organization and with external vendors.
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and uphold the highest standards of integrity and professionalism.
• Prior experience providing training, mentoring, or functional oversight within an accounting or shared services environment.

Additional Traits That Set You Apart:

• Experience identifying and implementing process improvements, workflow automation, or operational efficiencies within Accounts Payable or disbursement functions.
• Experience supporting ERP implementations, system upgrades, or financial process transformation initiatives.

You'll Love Working Here if You:

• Love what you do, and it shows. Our employees are passionate about what they do and enjoy challenging work.
• Are knowledgeable and confident, but never boastful. While we are proud of our company, our team and the products we create, we are humble and down-to-earth at our core.
• Are guided by a deep belief in integrity & personal values. This is a part of our employees' personal value systems as much as it is the organization's.
• Hold yourself and others accountable, while always maintaining dignity and respect for yourself and those around you.
• Believe in professional development for ourselves, as well as support the development of others.

At BAF, we are an equal-opportunity employer. We value diversity and strive to create a supportive and inclusive community of individuals committed to helping each other and our company thrive. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.