Human Resources Assistant

About the Organization:

The Barrie Area Native Advisory Circle (BANAC) is an Indigenous governed, Indigenous led regional social planning and development organization. The BANAC service region now covers Simcoe County, Muskoka, and the northern York region. BANAC works in cooperation with Indigenous communities and non-Indigenous organizations to address community-identified priorities through coordinated planning, implementation and evaluation. BANAC has a mandate to support the continued promotion of Indigenous lifelong learning and community wellness through self-determination and community participation. 

BANAC offers many innovative programs and services including Aging Well Senior Supports, Bebminot Family Wellness, the Biinoojinsauk Child Care Centre, Maapii Enjii Zaagi Gaazwad and the Mamaway Wiidokdaadwin Indigenous Interprofessional Primary Care Team.  Mamaway Wiidokdaadwin offers a wholistic approach to wellness that includes traditional healing practices in primary care, community clinics, addiction and recovery services, counselling programs, midwifery, land-based healing programs, and community health promotion. 

About the Role:

This position operates within an Indigenous-led and Indigenous-governed organization that is accountable to the communities it serves. Work is grounded in the principle of Indigenous Health in Indigenous Hands, ensuring that all programs and services are developed, delivered, and evaluated under Indigenous governance structures and community direction. In alignment with Indigenous and provincial standards, the organization upholds excellence in care, accountability, and compliance while centering on Indigenous knowledge systems, cultural safety, and self-determination in health and social service deliverables.

All employees are required to participate in organizational Indigenous Cultural Safety training and to engage in ongoing reflexive practices as part of their professional development. This includes a commitment to examining personal and systemic biases, deepening understanding of Indigenous histories and experiences, and ensuring that service delivery aligns with the values of respect, reciprocity, and wholism that guide the organization’s work.

ROLE DESCRIPTION:

This position is being posted in response to an existing vacancy at the Barrie Area Native Advisory Circle.

The HR Assistant provides crucial administrative support for daily HR operations, handling tasks like recruitment support when needed, maintaining employee records, and acting as a contact for employee inquiries, all while ensuring confidentiality and accuracy in handling sensitive data. The HR Assistant will be essential in ensuring smooth HR workflows for BANAC and reporting directly to the Director of Human Resources.

ROLE RESPONSIBLITIES:

• Provides administrative support in the areas of employee relations, performance management and Human Resources special projects as assigned.
• Ensures all employee hard copy documents are saved and organized uploaded within BANAC’s internal electronic filing systems.
• Updates and electronically tracks employment movements such as promotions, transfers, and exits.
• Prepares employee letters including employment verification and other employee documentations as required.
• Assists with BANAC’s employee performance management process, document tracking and filing while ensuring timelines are met.
• Tracks, and administers leaves of absence, ensures proper documentation and equitable leave best practices while adhering to internal company policies.
• Responsible for ensuring confidentiality and accuracy of all HR related documents.
• Tracks and audits employee professional licenses/accreditations are valid and up to date, including but not limited to Ontario Driver’s Licenses.
• Provides exceptional customer service to all employees in a timely and professional manner.
• Stays up to date on industry trends and best practices related to Human Resources, specifically for Ontario.

Other duties as assigned.

What You Bring:

SKILLS AND QUALIFICATIONS:

• A minimum of 2 years of professional Human Resources experience, preferred.
• Strong verbal and written communication skills.
• Previous professional experience with M365 applications, including SharePoint and Teams.
• Bachelor’s degree in business, human resources or related discipline, preferred.
• Human Resources certifications including CHRP strongly preferred.

KNOWLEDGE AND SKILLS:

• To perform this job successfully, an individual must be able to work in a fast paced, environment.
• Adaptability and a positive attitude.
• Strong interpersonal skills.
• Ability to work independently within the discretion of the position, with support from the Human Resources Department.
• Proven ability to complete tasks with a high level of detail quickly and accurately.
• High emotional intelligence.
• Performs assigned tasks with a high level of understanding for discretion and urgency.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• Work is typically performed in both BANAC clinics and offices.
• Low to moderate exposure to noise in the work environment.
• Regular exposure to a moderate level of tension and anxiety due to deadlines, competing political pressures, and the competing needs and demands for limited resources.
• Periodic exposure to smoke may occur from the burning of sacred medicines: Tobacco, sweet grass, sage and / or cedar.

All pertinent employment conditions are specified within the employment agreement with BANAC and include the following:

• Ability to attend all BANAC worksite locations is required
• Valid C.P.R. and A.E.D. Certificates are required
• Valid Class G Ontario Driver’s License is required
• An up-to-date clear Vulnerable Sector Check is required
• An up-to-date clear TST result

What We Offer:

Our work is accountable to Indigenous communities, guided by relationships, knowledge, and practices that shape how we serve and learn together. Joining the BANAC team means contributing to work that is community-driven, relational and grounded in Indigenous values of respect, reciprocity, and wholism. We work alongside community members, Indigenous organizations and the broader community to ensure our programs reflect the voices and strengths of those we serve.

Our full-time permanent employees enjoy a generous group health benefits package, participation in HOOPP, paid time off, cultural leave days, extended holidays, professional training opportunities and the opportunity to work in a dynamic community-based supportive work environment.

Applying to this Job:

To further promote our accountability to the Indigenous communities we serve and to ensure services align with the values of respect, reciprocity, and wholism that guide the organization’s work, preference will be given to candidates of Indigenous ancestry.  BANAC strongly encourages applicants to self-identify within the application process.

Please apply directly on the Barrie Area Native Advisory Circle careers site at www.banac.on.ca/careers.

Barrie Area Native Advisory Circle is committed to providing accessible employment practices that are compliant with the Accessibility for Ontarians with Disabilities Act.  If you require accommodation for disability during any stage of the recruitment process, please advise the Human Resources Department at: HR@banac.on.ca.

Please note that the Barrie Area Native Advisory Circle (BANAC) uses BambooHR as part of its recruitment and selection process. While BANAC incorporates select AI features to enhance process efficiency, BANAC remains committed to human-led decision making. BANAC recognizes that AI is not perfect, as a result all AI-generated outputs are subject to human review to ensure accuracy, inclusiveness and equitable hiring practices. At BANAC,

our goal is to use technology to support, not replace, thoughtful human decision making in recruitment and hiring.

DISCLAIMER:  This job posting indicates the general scope and level of work expected.  It is not designed to cover or contain a comprehensive listing of all activities, duties and / or responsibilities that will be required by the incumbent. The incumbent may be asked to perform other duties as required to support business needs.