People Experience Coordinator

Join the Levata Canada People Team as a People Experience Coordinator. This role offers an opportunity to develop HR expertise in a collaborative and dynamic work environment while gaining exposure to a variety of HR functions. You will contribute to delivering an elevated employee experience for our Canada-based team members while also supporting global People initiatives. 

If you are passionate about people, thrive in a fast-paced environment, are eager to learn, and enjoy creating meaningful employee experiences, we would love to hear from you.

This is an onsite role for our offices at: 25 Royal Crest Ct #100, Markham, ON L3R 9X4, Canada

• Provide support in the implementation and administration of HR policies, procedures, and practices.
• Respond to internal and external HR-related inquiries in a timely and professional manner.
• Serve as the first point of contact for Level I employee inquiries through the HR inbox and escalate Level II concerns to the appropriate People Business Partner or subject matter expert.
• Maintain accurate and up-to-date personnel files and employee records.
• Monitor weekly timecard completion and follow up with team members as needed.
• Support benefits administration, including enrollment and employee inquiries.
• Assist with basic employee change letters and year-end HR processes.
• Support the People Business Partner with employee relations matters as required.
• Execute the offboarding process, including coordinating exit interviews, asset returns, workspace cleanups, and system deactivations.
• Support the Joint Health and Safety Committee by coordinating updates, documentation, and related activities.
• Assist with HR projects and initiatives as needed.

• Work closely with the People Team and hiring managers to support a smooth and efficient recruitment process.
• Coordinate the onboarding experience for new hires and contractors, including offer letter preparation, background check initiation, new hire kit distribution, and manager support.
• Coordinate and support weekly orientation sessions for new hires.
• Assist with ensuring new employees have the resources and information required for a successful start.

• Support the planning, scheduling, and execution of in-office employee engagement activities, including monthly events, recognition initiatives, and the annual holiday party.
• Participate in the Levata Social Committee and assist with planning and coordinating employee events and activities throughout the year.
• Support employee engagement initiatives that contribute to a positive and inclusive workplace experience.
• Assist with special events, celebrations, and team activities as required.

• Provide onsite support for large in-office meetings and events hosted by executives.
• Serve as a main point of contact for visitors, external team members, and vendors while ensuring visitor protocols are followed.
• Maintain office supplies, restock kitchen supplies, and coordinate office-related maintenance.
• Manage employee security access, including the creation and deactivation of employee badges.
• Support office operations and administrative needs as required.
• Assist with the planning, coordination, and execution of office moves, including coordinating logistics, employee communications, workspace setup, and related activities.

• A "get stuff done" attitude with a strong desire to enhance the team member experience and improve process efficiency.
• Excellent verbal and written communication skills with the ability to effectively interact with team members at all levels of the organization.
• Strong organizational skills with the ability to manage multiple tasks, meet deadlines, and maintain accurate employee records.
• The highest level of discretion when handling confidential and sensitive employee information.
• Strong relationship-building skills at all levels of the organization.
• Flexible and adaptable to changing business needs, processes, and practices.
• Resourceful, solution-oriented, and comfortable taking ownership of tasks.
• Strong attention to detail and follow-up skills.
• Proficiency with Microsoft Office applications.
• French language proficiency is considered an asset.

• 1+ year of experience in Human Resources, office administration, or a related field is preferred.
• Post-secondary education in Human Resources, Business Administration, or a related field is preferred.
• Experience with HRIS systems and employee databases is an asset.
• Experience supporting recruitment, onboarding, employee engagement, or office operations is an asset.