Accounts Payable & Payments Coordinator

Banyan Capital partners, part of Connor, Clark & Lunn Financial Group, is seeking to hire a Accounts Payable & Payments Coordinator for one of their portfolio companies. The AP & Payments Coordinator owns the full accounts payable cycle and serves as the operational hub for the organization's payments workflow. This role leverages Sage Intacct's template-based processing to maximize efficiency across a consolidated AP function, and works closely with the Controller to maintain a well-managed payments queue. The Coordinator determines what is paid and when, a separate approver executes payments in the banking system. This role also leads the rollout and ongoing management of the company's new app-based corporate credit card program to improve receipt capture and expense visibility.  Our offices currently operate on an in-office set up working full time from our Mississauga office.  

• Create vendors in Sage Intacct, ensuring contact details and banking information is absolutely correct.
• Keep vendors’ statement of accounts are always reconciled.
• Respond to vendor queries and resolve in timely manner.
• Ensure vendor records are maintained with BN and perform T4A reporting for freelancers.

• Manage the end-to-end AP cycle: receipt, coding, approval routing, and posting of vendor invoices.
• Prepare and upload Excel-based AP templates into Sage Intacct to drive processing efficiency.
• Ensure invoices are accurately coded to the correct cost centers and GL accounts.
• Maintain vendor records and save invoices and payment documents as per CRA guidelines for audit purposes.
• Perform three way matching between PO, invoice and receiving documents before proceeding for payment.

• Build and maintain the weekly payments queue, prioritizing by due date, discount terms, and cash flow.
• Coordinate with the Controller to review and approve the queue before releasing to the banking approver.
• Ensure timely payment of all obligations while optimizing working capital.
• Track payment status and communicate proactively with vendors on timing when needed.

• Lead the day-to-day administration of the company's corporate credit card and employee expense reimbursement program.
• Drive adoption and compliance among cardholders; provide training and ongoing support.
• Ensure timely and complete submission of receipts through the card platform; follow up on missing documentation.
• Reconcile card transactions monthly and post to Sage Intacct.

• Assist with month-end AP close, including accruals.
• Monitor and clear aged items, unposted invoices, and open credits in the AP subledger.
• Maintain strong internal controls over the AP and payments process.
• Support audit requests by providing documentation and transaction detail as required.

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field required.
• 3–5 years of hands-on experience in accounts payable, including full-cycle AP processing, three-way matching, vendor management, and payment queue administration.
• Demonstrated ability to manage a high volume of transactions with accuracy and efficiency.
• Advanced proficiency in Microsoft Excel, including VLOOKUP/XLOOKUP, SUMIF/SUMIFS, PivotTables, structured table workflows, and data validation.
• Strong attention to detail and commitment to accuracy in all financial transactions.
• Ability to meet recurring deadlines and manage multiple priorities independently.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Effective written and verbal communication skills.
• Sound judgment and discretion in handling sensitive financial information.
• Prior experience with Sage Intacct or a comparable ERP system is a nice-to-have.
• Experience with corporate card or expense management platforms is a plus.
• Working proficiency in French is a plus.

The salary range for this position is $65,000 - $75,000. The salary range provided reflects the base salary range for this position as required by legislation. In addition, there is an annual performance bonus which contributes to the total compensation for this position. Further questions may be directed to the HR team during the interview process.

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