Operations Associate

Who We Are BillionBricks is a climate-tech venture, building the world’s first net-zero homes and communities in the Philippines. Our homes help combat climate change by saving over 6,000 tons of C02 annually and uplift the communities’ standard of living by generating additional monthly income for the homeowners. We are partnered with ENGIE, a French conglomerate and a global leader in energy generation and management to realize our vision. Our team is growing and is seeking innovative and bright professionals to join us. If you’re a self-starter, driven, passionate and looking for a career with impact - you’re what we need! To know more about our company and what we stand for, please visit these links Website: www.billionbricks.org Corporate Intro Video: https://www.youtube.com/watch?v=5BwW54WA1gI Interview with the Founder: https://www.youtube.com/watch?v=gr1-rzT_NEA https://www.youtube.com/watch?v=gr1-rzT_NEA The Role We’re looking for a reliable and detail-oriented team member to support the company’s day-to-day operations across finance, administration, recruitment, and executive coordination. This role helps ensure that internal processes run smoothly, records are properly maintained, office needs are managed, and key team members receive the support they need to work efficiently. You will: Operations/Administration Support the smooth running of day-to-day operations, including calendar management, travel arrangements, meeting coordination, and appointment setting. Review, prepare, and generate documents such as meeting minutes, contracts, reports, presentations, letters, and internal memos. Assist with HR-related tasks, including recruitment coordination, payroll support, employee records, and staff onboarding and offboarding. Support operational tasks such as research, supplier coordination, procurement support, inventory tracking, and event planning. Manage office administration needs, including supplies, equipment, filing systems, document organization, and vendor coordination. Coordinate CEO and team travel requirements, including flights, accommodation, transportation, itineraries, and reimbursements. Ensure deliverables, reports, trackers, and internal records are properly organized, updated, and submitted on time. Help improve internal processes, documentation, and administrative workflows. Perform other duties as assigned. Finance Maintain, review, and organize records of all financial transactions, including reimbursements, expenses, payroll, supplier payments, and other company-related costs. Prepare and submit weekly and monthly financial reports, cash flow updates, expense summaries, and other finance-related trackers. Perform account reconciliations, update accounts payable and receivable, and issue invoices when needed. Reconcile accounting reports and ensure financial records are accurate, complete, and up to date. Coordinate with external accountants, auditors, banks, suppliers, and government agencies as needed. Support compliance with local regulatory requirements, including mandatory contributions, VAT/EWT payments, annual renewals, permits, and other filings. Assist in preparing payment requests, liquidation reports, receipts, and supporting documents. Help monitor company budgets, recurring expenses, and payment deadlines. Requirements Skills & Experience Degree in Business, Management, Accounting or related disciplines At least 2-3 years experience Excellent Proficiency of Microsoft Office software (Word, Excel and PowerPoint) Ability to meet deadlines in a fast-paced work environment Excellent attention to detail, organizational and people skills. Demonstrated ability to think independently and recommend best practices Superior organization, prioritization, and self-motivation skills. Salary range: 30-35k/month Hybrid schedule: Tues-Thurs on site. Mon/Fri depending if CEO is in Manila