Administrative Associate (Fixed-term contract)

Spain·Alcobendasmid

OtherAdministrative Associate

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OtherAdministrative Associate

Who We Are

BioMarin is a leading rare disease biotechnology company focused on genetically defined conditions.

Guided by our purpose to develop medicines that make a profound impact on people’s lives, our global teams have delivered a portfolio of therapies since our founding in 1997. Our revolutionary treatments for conditions like achondroplasia (the most common form of dwarfism), PKU (phenylketonuria), CLN2, a form of Batten disease, and a number of forms of MPS (mucopolysaccharidosis) offer new possibilities for patients and families who previously had few, if any, available options. More recently, with the close of the Amicus acquisition, our portfolio has expanded to include therapies for Fabry disease and Pompe disease, expanding our ability to reach more people living with rare genetic conditions.

Our success comes from our unwavering commitment to excellence, our deep understanding of patient needs, our scientific expertise, and our world-class manufacturing capabilities. At the heart of BioMarin is a dedicated team of the brightest minds in the industry working together to deliver innovative therapies to patients and families around the world.

SUMMARY

Provide administrative and operational support to the company’s internal areas, ensuring the accurate creation, management, and follow-up of purchase orders in SAP OTC, as well as the coordination of donations, events, invoicing, and tender processes. The position is responsible for ensuring compliance with internal procedures, financial controls, and applicable compliance policies within the pharmaceutical industry.

RESPONSABILITIES

Create, modify, and follow up on purchase orders in SAP MM, verifying that vendor information, cost centers, general ledger accounts, materials, services, quantities, and values are accurate.
Monitor the purchase order approval workflow and take the necessary actions to resolve blocks, inconsistencies, or delays.
Coordinate with internal users, vendors, Finance, Procurement, and requesting departments to ensure the timely receipt of goods or services and the proper closure of purchase orders.
Maintain updated tracking files, reports, and supporting documentation related to purchase orders.
Manage donation requests by validating the required documentation, approval levels, and compliance with corporate, regulatory, and compliance policies.
Provide logistical and administrative support for internal and external events, including quotations, purchase orders, vendor coordination, materials, invoicing, and payment follow-up.
Receive, review, and process invoices, ensuring that they meet tax and administrative requirements and match the corresponding purchase order and receipt of goods or services.
Follow up on rejected, pending, blocked, or discrepant invoices, coordinating resolution with the relevant stakeholders.
Support the administrative follow-up of tender processes, including timelines, documentation, deliverables, communications, status updates, and filing of supporting records.
Prepare periodic reports on purchase orders, donations, invoicing, events, and tenders.
Ensure the organization, traceability, and confidentiality of information and documentation under the position’s responsibility.
Comply with corporate policies, procurement procedures, internal controls, data protection regulations, and company compliance requirements.

EDUCATION AND EXPERIENCE

Bachelor administration, accounting or related areas.
Experience with any of these tool is desirable: SAP (OTC), VIVA EVENT, ICERTIS, COUPA, PUBLICS TENDER
English advanced and Portuguese intermediate
A minimum 2-3 years of experience in pharmaceutical or healthcare
Experience negotiating with tenders is desirable.
Demonstrated effectiveness operating in complex organizational and regulatory environments
Excellent written, oral, and communication skills.
Proven ability to work with all levels of management and the general workforce
Strong problem solving and organization skills.
Demonstrated ability to collaborate effectively with others in addressing complex issues
Motivated, self-starter with ability to appropriately prioritize issues, allocate resources, and be capable of working alone and making sound decisions
Customer-oriented thinking
Computer competency in PowerPoint, Microsoft Word and Excel
Demonstrate willingness to grow and develop with the company

Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Ireland Safety Responsibility
Support the organisation’s commitment to environmental protection, injury prevention, and continual improvement of EHS management systems. Actively contribute to a safe and environmentally responsible workplace by identifying hazards, reporting incidents and participating in EHS initiatives and training.