Events & Experiences Coordinator

Remotemid

OtherCoordinator

1 views0 saves0 applied

Apply Now

Quick Summary

Key Responsibilities

contracts, vendor contacts, shipping records, and post-event notes Post-Event Operations Conduct post-event inventory and materials returns Compile attendance, spend,

Technical Tools

OtherCoordinator

What We Offer

~1 min read

We're looking for an Events & Experiences Coordinator to support the execution of BlinkRx's portfolio of biopharma trade shows, provider conferences, and BlinkRx-hosted executive programs. This role works directly with our Senior Events & Experiences Manager and is the operational backbone of every event we run — coordinating on-site logistics, attendee and travel coordination, and the pre- and post-event execution that makes each moment land.

The ideal candidate is highly organized, proactive, and energized by the fast-moving reality of live events. You're the person who shows up prepared, manages the details so others don't have to, and keeps things running smoothly when plans change on the ground.

This role can be remote with a preference for the Eastern or Central time zone, and requires approximately 20 to 30% travel for on-site event execution, including occasional evenings and weekends.

Responsibilities

~1 min read

Event Execution and On-Site Support

→Serve as on-site logistics lead at BlinkRx's priority events, including biopharma trade shows (Asembia, JPM Healthcare), provider conferences (Vision Expo), and BlinkRx-hosted executive programs
→Manage day-of coordination across staffing, booth setup, AV, signage, and attendee flow to ensure smooth execution
→Act as the primary point of contact for vendors and venue teams during events, troubleshooting in real time

Travel and Attendee Logistics

→Coordinate hotel blocks, room assignments, and attendee travel arrangements for BlinkRx staff attending major conferences
→Manage rooming lists and reservations, with attention to last-minute changes and competing priorities
→Build and maintain logistics trackers, run-of-show documents, and attendee briefings ahead of each event

Pre-Event Planning Support

→Support the Senior Manager on venue sourcing, vendor outreach, and materials production timelines
→Track project milestones and flag risks to keep deliverables on schedule
→Assist with booth design coordination, swag and collateral ordering, and shipping logistics
→Maintain organized documentation across events: contracts, vendor contacts, shipping records, and post-event notes

Post-Event Operations

→Conduct post-event inventory and materials returns
→Compile attendance, spend, and logistics notes to support the Senior Manager's post-event analysis
→Identify recurring pain points and suggest process improvements for future events

Requirements

~2 min read

2-4 years experience in event coordination, marketing operations, or a similar role; healthcare or pharma industry experience is a plus but not required
Demonstrated ability to manage multiple logistics workstreams simultaneously without dropping details
Strong communicator who can coordinate across vendors, venues, and internal teams with low friction
Comfortable with ambiguity and a fast-moving calendar; things change and you adapt without drama
Proficiency in standard project management and coordination tools (Google Workspace, Asana or similar, Excel or Sheets)
Willingness to travel 20 to 30% and support on-site execution including evenings and weekends

Prior experience managing hotel blocks, group travel logistics, or attendee registration platforms
Experience supporting executive-level events or programs
Familiarity with event ops tooling (Cvent, Splash, or similar)

Why Join Us:

It is rare to have a company that both deeply impacts its customers and is able to provide its services across a massive population. At Blink, we have a huge impact on people when they are most vulnerable: at the intersection of their healthcare and finances. We are also the fastest growing healthcare company in the country and are driving that impact across millions of new patients every year. Our business model not only helps people, but drives economics that allow us to build a generational company. We are a relentlessly learning, constantly curious, and aggressively collaborative cross-functional team dedicated to inventing new ways to improve the lives of our customers.

We are an equal opportunity employer and value diversity of all kinds. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Applicants who provide their phone number and consent to receive text messages may receive SMS or MMS updates from Blink Health regarding their application.