Accounts Recievable Specialist (Part-time)

• →Solicit, compare, and manage quotes from top U.S. office furniture brands (e.g., Steelcase, Herman Miller/MillerKnoll, Haworth, Allsteel, HON, etc.) and their dealers for systems, seating, case goods, and FF&E.
• →Ensure all pricing aligns with budgets and is accurately documented; assist in preparing cost summaries and client proposals.
• →Build strong relationships with vendor reps to ensure timely, accurate product and pricing info.

• Maintain organized project files including contracts, POs, specs, invoices, approvals, and change orders.
• Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned.
• Ensure smooth information flow across internal teams, clients, and external vendors.

• Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
• Verify specifications and quantities to minimize waste and procurement errors.

• Act as a liaison for product availability, lead times, and deliveries—especially for time-sensitive office furniture items.
• Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.

• Support scheduling and coordination of installations, deliveries, and site visits.
• Identify potential delays early and communicate with stakeholders to ensure smooth execution.
• Assist with budget tracking and reporting throughout the project lifecycle.

• Bachelor’s degree in Interior Design, Architecture, Management or any related field.
• At least 2+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.
• Strong familiarity with notable US commercial office furniture manufacturers (e.g., Haworth, Steelcase, Miller/Knoll, Allsteel, HON, etc.) and their product lines is highly desired.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced Excel skills for data management, and familiarity with project management software (e.g., Asana, Trello, Monday.com).
• Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting.
• Exceptional organizational skills and meticulous attention to detail, especially in document management.
• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders.
• Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs.
• Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a dynamic, fast-paced environment.
• Familiarity with CAD software and being open to learning CET design software so as to liaise more effectively with Designers..

• 100% Remote Flexibility & Work/Life Balance.
• Direct Impact & Global Exposure in Commercial Design: Be at the core of bringing cutting-edge commercial office designs to life, gaining invaluable exposure to global standards and leading manufacturers as your meticulous work directly shapes real-world spaces.
• Collaborative Growth Environment: Join a highly supportive and dynamic remote team where your contributions are deeply valued, fostering continuous learning and significant professional development within the interior design industry.

Bold Business is a US-based global business process outsourcing (BPO) firm with over 25 years of experience and $7B+ in client engagements. We help fast-growing companies scale through smart talent strategies, automation, and technology-driven solutions.