Part-Time Police Records Clerk

Assists the Records Supervisor. Assists Detectives and Patrol with all paperwork generated by the Police Department.

Works directly under the supervision of the Records Supervisor and the Division Lieutenant.

Regular attendance in order to fulfill job requirements.

Process, transcribe, validate, and store officer's paperwork, recorded offense reports, and all other

associated paperwork into the records management system.

Provide quality control including but not limited to ensuring the accuracy of information entered into

the records management system.

Utilize the records management system to assist citizens, officers, and administration.

Maintain access control of all documents to be disseminated to other police departments, the courts,

county attorney's office, law enforcement agencies, and the community.

Maintain a working knowledge of the criminal justice records release laws for the State of Utah.

Respond to all records requests.

Perform in-house records management background checks requested by government agencies and

citizens

Provide receptionist duties to include responding to individuals at the window as well as answering

records department telephone lines.

Provide citizens with general information and referrals to appropriate resources.

Provide extensive customer service both internally and externally.

All other duties as assigned and/or deemed necessary.

• Essential knowledge of typing, spelling, vocabulary, office procedures and techniques, and all office
• equipment
• Must have the ability to type 50 words per minute on a standard typewriter or keyboard
• Ability to handle stressful situations competently

Graduation from a standard senior high school or equivalent (GED)

Maintains GRAMA certification

Ability to sit for long periods of time operating telephone, computers, and all other equipment

necessary to perform the job

Ability to properly hear and understand telephone conversations

Ability to proficiently utilize and operate department equipment as assigned

Computer, mobile data terminal, telephone, radio equipment, copy machine, and fax machine.

Proficient in operating computers and using a variety of software programs to perform tasks efficiently

The ability to multi-task effectively in a fast-paced environment is essential, as the role requires managing multiple responsibilities simultaneously

Flexibility and the capacity to adapt to a constantly evolving work environment

Strong organizational abilities and attention to detail

Must be able to successfully pass in-house skills test, background check, a driving record check, and a pre-employment drug test