Mailroom Coordinator

JOB TITLE: Mailroom Coordinator

LOCATION: Arlington, TX

POSITION TYPE: Full-Time

FLSA STATUS: Non-Exempt

REPORTS TO: Director of Internal Services

WORK HOURS: Monday – Friday 8 AM – 5 PM, ability to work weekends and/or extended hours, as needed.

POSITION SUMMARY:

The Mailroom Coordinator is responsible for the coordination and distribution among departments of incoming and outgoing mail, mail automation production, mailing, and assembly.

DUTIES/RESPONSIBILITIES:

• Oversee and coordinate the work efforts of the mailroom, including prioritization of projects and answering customer questions.
• Manage all postage equipment and maintain it in good working order.
• Keep an accurate log of all departments’ postage costs, reconciling accounts daily/weekly/monthly.
• Performs mail duties including addressing mailings, sorting/delivery of incoming, and processing outgoing mail.
• Schedules and oversees projects and mailings.
• Maintains needed inventory.
• Complete daily reporting logs for projects/mailings.
• Complete end-of-month reporting for the chargeback system, which includes entering invoices for projects.
• Train temporary help as required for projects.
• Assist with receiving and shipping packages with UPS, FedEx, etc., including accepting incoming deliveries, verifying package information, logging and tracking shipments, and communicating/delivering of shipments to fellow team members.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, AND ABILITY REQUIREMENTS:

• High School diploma or equivalent preferred.
• Customer-service oriented work approach to fulfill employees’ work-related needs.
• Ability to learn and adhere to postal regulations (experience is a plus).
• Ability to prioritize work and perform well under pressure.
• Ability to work without close supervision and to set one’s own priorities.
• Ability to drive the company van for work-related needs.
• Ability to be in contact with cleaning solvents when cleaning equipment.
• Ability to operate manual and electric pallet jacks.

EXPERIENCE AND OTHER REQUIREMENTS:

• 2+ years’ experience in computer skills, including Word, Excel, Outlook, etc.
• Must be adaptable and flexible.
• Must have a valid driver’s license.
• Must pass the RVP program and maintain a “Green Light” status.
• Must adhere to the Code of Conduct of the USBC Registered Volunteer Program is a condition of employment and continued employment.

PHYSICAL DEMANDS:

• Must be able to remain in a stationary position, often standing or sitting for prolonged periods, along with walking throughout the facility.
• Must be able to bend, stoop, and/or climb.
• Must be able to move/lift up to 60lbs.

TRAVEL: None