Recruiting Coordinator

• →Schedule and coordinate phone, virtual, and onsite interviews and feedback sessions for the Poland and EMEA recruiting teams, working across multiple time zones and making sure every participant knows what to expect.
• →Maintain recruiting calendars and stay ahead of scheduling conflicts, sorting them out before they reach the candidate or the hiring team.
• →Welcome candidates in Warsaw ahead of their onsite interviews, and represent Box Poland both internally and externally.
• →Build trust-based partnerships with recruiters, hiring teams, and candidates, working across teams to keep the hiring process efficient and high quality.
• →Manage a high volume of competing priorities with professionalism, empathy, and sound judgment, keeping the candidate experience front and center at every step.
• →Support the opening and management of requisitions, and pitch in on wider recruiting work including sourcing, managing inbound applicants, and processing offers.
• →Own the internal mobility process end to end, acting as the main point of contact for internal candidates and handling their offers with care and discretion.
• →Become the go-to expert on our recruiting tools, including Greenhouse, ModernLoop, Google Calendar, Workday, and whatever else we add as the stack evolves.
• →Partner on team projects at both local and global level, agreeing milestones with your manager, delivering them on time, and showing up engaged at weekly stand-ups, team meetings, and 1:1s.

We are an AI-first company. This means you approach your work with a growth mindset and find ways to leverage AI to help make faster, smarter decisions that will 10X your impact at Box.

• 2+ years of experience in coordination, talent operations, guest services, people operations, or program management
• Genuinely passionate about process — you find satisfaction in making things run smoothly
• Detail-oriented and patient, with the emotional intelligence to work effectively across diverse teams and time zones
• An exceptional communicator, both written and verbal, who can adapt your style to any audience
• Highly organized and reliable under shifting priorities, with the judgment to know what needs attention first
• Equally effective working in-person and remotely, across a distributed and global team
• Proficient with calendar, collaboration, and virtual meeting tools — you pick up new systems quickly
• Calm under pressure and comfortable with ambiguity — you adapt fast and bring steadiness when things get busy

• 70% scheduling and coordination
• 15% documentation of processes
• 15% meetings 

• Applicant Tracking System - Greenhouse
• Scheduling Tool - ModernLoop
• Technical Assessments - CoderPad
• Human Resource Information System - Workday

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.

For details on how we protect your information when you apply, please see our Personnel Privacy Notice.

For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice. 

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