Workplace Services Assistant

Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

We are looking for an energetic hands-on individual with the people skills to work closely with our Workplace Services Manager and the Team in the Warsaw office. The Box Workplace Services team are the keepers, coordinators, and day-to-day managers of office spaces. We are part of Community and Impact Team that nurtures unique Box culture. If you like being surrounded by people, getting things done, meeting new, interesting people, please feel free to reach out!

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  Serve as the primary front desk point of contact Monday through Friday, managing employee, guest, vendor, and customer inquiries while delivering a professional and welcoming office experience.

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  Assist with office operations including mail services, shipping and receiving, deliveries, stocking and maintaining organized, clean, and presentation-ready office spaces.

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  Collaborate with Physical Security and building management teams to address workplace issues, escalate concerns appropriately, and maintain operational efficiency.

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  Support workplace events, vendor operations, and global team initiatives to enhance employee experience and office culture.

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  Create and distribute internal communications such as Slack updates, to keep employees informed and engaged.

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  Welcome new hires by conducting office tours, introducing workplace amenities, and fostering a strong sense of community and belonging.

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  Act as a culture ambassador by promoting company values, supporting employee engagement initiatives, and contributing to a positive workplace environment.

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  Occasionally support other EMEA Box offices remotely.

• Bachelor's degree in facility management, business administration or relevant work experience. 

• Minimum 1+ year of experience, ideally with a combination of office/facilities management, administrative work, and event planning.

• A willingness to be self-directed, with a knack for problem solving and finding inefficiencies - anticipate potential problems, and drive toward solutions.

• A "roll up your sleeves" and get things done attitude - no task too big or too small! 

• A proven ability to juggle multiple deadlines and projects; must be highly organized.

• Proficiency in Polish and English required

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.

For details on how we protect your information when you apply, please see our Personnel Privacy Notice.

For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice. 

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