Energy Services Administrator

The Energy Services Administrator supports the Energy Services team in monitoring and managing utility performance across Broadstreet Properties’ multi-family residential portfolio. This role assists with the administration, tracking, and reporting of energy consumption, utility costs, and conservation initiatives across multiple regions.

The Energy Services Administrator plays a key role in ensuring utility data accuracy, maintaining reporting systems, coordinating energy-related documentation, and supporting operational teams with utilities management and cost control. This position requires strong attention to detail, analytical skills, and the ability to collaborate with internal teams, municipalities, and utility providers.

Your contribution to the team includes:

• Review and verify utility invoices for accuracy, coding, and completeness prior to payment approval, escalating discrepancies as required.
• Maintain records of utility contracts and service agreements, tracking renewal dates and notifying leadership of upcoming expirations or required updates.
• Liaise with municipalities and utility providers to stay informed of changes to billing structures, service agreements, and rate adjustments.
• Maintain and support internal energy reporting systems used to monitor utility consumption, costs, and performance trends across the portfolio.
• Assist in tracking and reporting energy consumption, water usage, and utility budgets for multi-family residential properties across multiple regions.
• Conduct monthly audits of water meter readings and compile reports for review by the Energy Services Manager.
• Coordinate and document Energy Services department meetings, including preparation and distribution of meeting minutes and action items.
• Collaborate with regional operations teams and internal departments to support utility conservation initiatives and energy efficiency programs.
• Support the Energy Services Analyst with monitoring portfolio utility performance metrics and identifying opportunities for operational improvement.
• Prepare and submit monthly water meter readings to relevant municipal authorities where required.
• Perform data entry and maintain accurate records for recurring reports including monthly and quarterly utility analysis.
• Assist with special projects, reporting initiatives, and administrative tasks within the Energy Services department as assigned.

What you need to be successful:

• Minimum 2 years of experience in an administrative, utilities, facilities, or operations support role within a professional office environment.
• Experience working with data tracking, reporting, or invoice reconciliation is considered an asset.
• Experience in property management, utilities administration, or multi-family residential operations is preferred.
• Experience coordinating with vendors, municipalities, or service providers is considered an asset.
• Strong proficiency in Microsoft Office applications, particularly Excel, for data analysis and reporting.
• Strong analytical and problem-solving skills with the ability to interpret utility consumption data and identify anomalies.
• Excellent attention to detail and commitment to maintaining accurate records and documentation.
• Strong written and verbal communication skills with the ability to collaborate effectively across departments.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Interest in learning about utility operations, energy consumption, and regulated or deregulated utility markets across Canada.