FT Farfan Limited - Finance Manager

Job Purpose

To provide financial information as well as the financial reporting, accounting best practice, tax compliance and internal controls perspective of the Organization to the Management and Executive team, in order to facilitate sound decision-making and adherence to financial reporting, tax and other applicable regulations, and to manage the accounting function of the Company (in conjunction with other members of the Finance management team) towards achieving these objectives. This position report to the Finance Director/Corporate Secretary.

Key Duties and Responsibilities

• Maintains relationships with Key Operational Stakeholders, including but not limited to: External & Internal auditors, Bankers, Government agencies.
• Delivers monthly Management accounts in agreed format in related reporting package within strict deadlines
• Delivers analysis (variance explanations for both income statement and balance sheet, analytical reviews and reconciliations of income statement and balance sheet accounts) for inclusion in monthly reporting to the Executive
• Overall responsibility of Accounts Payable function, including but not limited to:
• Ensures timely processing of invoices and timely payment of suppliers.
• Liaises and negotiates with banks, as necessary, to obtain foreign currency to pay suppliers
• Ensure Supplier reconciliations are prepared for all major suppliers, and investigation and adjustments are made where necessary.
• Ensure the Debt financing registers are reported monthly and maintained accurately and timely, including timely repayments of loans and interest, ensuring all loan covenants are adhered to.
• Reviews of all balance sheet reconciliations monthly to ensure completeness and accuracy of reported values, as well as:
• Propose adjustments to correct errors or omissions
• Provides recommendations for process improvements to prevent the recurrence of errors
• Reviews all bank reconciliations and follow up to ensure that reconciling items are cleared in no more than one month
• Provides analyses to support profitability growth, in the areas of pricing reviews, cost reduction initiatives and general expense management
• Backup of the Payroll function ensuring on-time completion of all data input and calculation of deductions, to enable the release of salary payments in accordance with agreed timelines.
• Coordinates the preparation of the annual Operating Budget including:
• Preparation in detail- Profit & Loss, cash flow, balance sheet and other budgetary reports for all divisions and oversee subsidiary companies’ budgets and consolidate all reports in TTD & USD for all entities.
• Liaises with Divisional Heads to ensure input data is provided in timely manner in formats required with full details.
• Ensures Budget alignment with overall Company goals and objectives
• Manages all tax-related audits (VAT, BIR)
• Manages all PAYE and NIB Audits
• Oversees Annual Statutory Audits (interim and final) including:
• Preparation of Group IFRS files balancing the Financial statements within strict deadlines
• Preparation of IFRS compliant Financial Statements with explanatory notes for year-end statutory audits and related reporting files and taxation for the company.
• Provides explanations of balances, transactions and requested supporting documents as required
• Liaises with external auditors and subsidiaries to ensure timely resolution of all audit-related matters, escalating to the Finance Director/Corporate Secretary.
• Prepares ad-hoc reports and analyses as may be requested from time to time by the Finance Director/Corporate Secretary or Executive
• Assists with the development of accounting policies and procedures and review of internal controls and provision of recommendations for continuous improvement to support the achievement of operating excellence
• Maintenance of the VAI set up and approval of staff access level.
• Direct involvement in charting the professional development path of direct reports including the following:
• Periodic staff performance appraisals as required by the Company;
• Makes recommendations for training/improvement opportunities for direct reports;
• Actively builds team
• Demonstrates active adherence to all relevant Health, Safety and Environmental (HSE) policies and procedures, while also promoting HSE awareness.
• Responsible for Team compliance as it relates to Health, Safety and Environmental (HSE) policies and procedures
• Performs other duties that may be required to enhance the operations of the Company.

Academic Qualifications & Experience

• ACCA qualified
• A Master’s Degree in Finance, Business Administration or related field will be an asset
• A minimum of five (5) years’ experience in a similar role with at least three (3) years at a managerial level
• Experience with integrated Accounting software package(s)
• Proficiency in Microsoft Office applications
• Demonstrated experience in financial management and accounting
• Proven effectiveness leading professionals in finance and accounting

Competencies

•  Personal qualities of integrity, credibility, and a commitment to quality
• Strong leadership skills - Provides an agenda and direction which motivates others to efficient and effective performance, directed to the achievement of Company goals
• Ability to lead diverse teams
• Strong analytical and problem solving skills - Ability to break down complex situations, issues and problems in order to understand their root cause and build coherent, process driven solutions that add value to the business.
• Highly self-motivated and organized, and able to meet strict deadlines in a fast paced environment
• Ability to assess potential risks and associated benefits of business decisions
• Strong verbal and written communication and presentation skills, including report writing and presentation creation