Purchasing Administrator

United States·OntarioFull-timemid

OtherAdministrator

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Quick Summary

Overview

From Engine Bay to Payload, we protect vital structures and systems.

Technical Tools

OtherAdministrator

Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, and Space sectors. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader in the design, manufacturing and maintenance of thermal support systems. Our team is driven by excellence, integrity, and a passion for advancing aerospace technology.

MSM Industries is seeking a highly motivated and detail-oriented Aerospace Buyer to support procurement activities across our advanced manufacturing operations. This role will be responsible for sourcing, purchasing, and managing suppliers for aerospace-grade materials, components, and services in a fast-paced, high-growth environment.

In addition to procurement responsibilities, this role will provide administrative support by serving as a professional first point of contact for the company. Responsibilities will include answering and directing incoming calls, greeting and assisting customers, visitors, and vendors, and ensuring a welcoming and professional front office experience. The individual in this role will represent MSM Industries with professionalism, strong communication skills, and a customer-focused mindset while balancing purchasing priorities with administrative support needs.

The ideal candidate thrives in ambiguity, operates with a high level of autonomy, and has experience working within aerospace, defense, or other highly regulated manufacturing industries. The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to prioritize multiple responsibilities in support of business operations.

Create, process, and maintain purchase orders within the ERP system.
Review purchase requisitions for completeness and accuracy.
Monitor open purchase orders and follow up with suppliers regarding acknowledgements, lead times, and delivery commitments.
Coordinate with Purchasing, Production Planning, Inventory, Quality, and Receiving to ensure timely material availability.
Maintain supplier records, pricing, certifications, and procurement documentation.
Assist buyers with RFQs, quote comparisons, and vendor communications.
Track supplier confirmations, shipping updates, and expedite critical orders when necessary.
Maintain accurate procurement files and ensure documentation complies with AS9100 and company quality requirements.
Support supplier onboarding and maintain approved vendor information.
Resolve discrepancies involving purchase orders, invoices, receipts, or supplier documentation.
Generate purchasing reports and assist with KPI tracking, including supplier on-time delivery and purchase order status.
Assist with inventory replenishment activities as assigned.
Perform other administrative and purchasing support duties as needed.

High school diploma or GED required.
Associate degree in Business, Supply Chain, or related field preferred.
2+ years of purchasing, procurement, supply chain, or administrative experience in a manufacturing environment.
Experience working with ERP/MRP systems (Epicor experience preferred).
Strong proficiency in Microsoft Office, particularly Excel.
Excellent organizational skills with exceptional attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Ability to maintain confidentiality and handle sensitive supplier information professionally.

Aerospace or defense manufacturing experience.
Working knowledge of AS9100 quality systems.
Familiarity with procurement processes, supplier management, and inventory control.
Experience supporting buyers or purchasing teams.
Understanding of production scheduling and material planning concepts.

Ability to communicate effectively in verbal and written English.

Ability to work in office, lab, and manufacturing environments with occasional exposure to noise, chemicals, dust, industrial equipment, and temperature variations

Ability to sit or stand for extended periods while working at a computer workstation

Frequent use of hands and fingers for data entry, keyboarding, and mouse use

Ability to view computer screens for prolonged periods

Ability to communicate effectively in person, by phone, and via email

Ability to use a computer to complete assignments 

The above statements are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. Management may modify or assign additional duties as needed.

Requirements

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To conform to US Government export regulations, the applicant must be a (i) US Citizen, (ii) lawful permanent resident of the U.S. (aka green card holder), (iii) protected individual as defined by U.S.C. 1324b(a)(3), or (iv) eligible to obtain the required authorizations from the U.S. Department of State.

Canopy A&D is an Equal Opportunity Employer, employment with Canopy A&D is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.