Enrollment Assistant, Duration (Spanish Required) (Mar - Oct)

Closing Date:

7/31/26

*Note: This is a two-part application. Please check your email for follow-up messages to complete the second stage, especially if you are applying through Indeed. Incomplete applications will not be considered.

Job Title:

Enrollment Assistant

Company Background:

Community Action is a non-profit organization that provides critical services to low-income families in the areas of housing, homeless services, economic empowerment, family development, and early childhood care and education. Community Action leads the way to eliminate conditions of poverty and create opportunities for people in the Washington County area. Be the change you want!

Special Note on Central Background Registry Requirement:

In order to be offered any position within our Head Start program, you must be currently enrolled in Oregon's Central Background Registry. If you are not currently enrolled, you may still be considered for this position, but no offer of employment may be extended to you until this requirement has been completed. For information on how to enroll in Oregon's Central Background Registry, please visit www.childcareinoregon.org or call the Office of Child Care at 1.800.556.6616.

Job Position Description:

Are you a compassionate and resourceful individual dedicated to helping families thrive? We're seeking an Enrollment Assistant to play a key role in supporting children and families by managing enrollment, eligibility, and data systems for Head Start and Early Head Start programs. This position combines strong administrative expertise, community collaboration, and compliance-focused work to ensure families are served efficiently, respectfully, and in accordance with federal and state standards. The hiring range for this position is from $18.02 to $19.82 per hour, depending on qualifications.

Abbreviated Duties List:

• Provide daily administrative support to ERSEA Supervisor by providing prompt, accurate and effective administrative support including, but not limited to, composing, and sending written and electronic correspondence in an accurate and timely manner, routing telephone calls and performing word processing functions.
• Conduct eligibility interviews with participants to ensure complete and correct information on the Head Start Application.
• Perform data entry and information management in Child Plus, Service Point and Google Sheets.
• Document all communication regarding application in the participant record.
• Maintain waitlists for accurate selection of participants.
• Attend recruitment events as assigned.

Abbreviated Requirements:

• Minimum of a High School Diploma/equivalent with some college coursework or skill certifications in a related field in addition to at least three years of administrative support experience providing complex support to projects and/or upper management personnel in a non-profit or non-manufacturing environment. An equivalent combination of education and experience may be considered.
• Advanced level of proficiency in technology tools such as Microsoft Office applications, databases, spreadsheets (including formulas and tables), charting, etc.
• Excellent verbal and written communication skills.
• Bilingual English/Spanish written and verbal.
• Must be able to successfully pass applicable background and Oregon Central Background Registry checks prior to new hire processing and beginning actual employment.
• Requires a valid Oregon driver's license, proof of auto insurance for private vehicle, and access to reliable transportation.

What Will Make You Stand Out:

• Associate degree or higher.
• Experience with and/or knowledge of social service systems or non-profit organizations.

Top Benefits or Perks:

• Comprehensive insurance benefits, including free dental and 90% of your medical premiums covered by the employer for single coverage plans
• Bilingual Pay Program
• 403(b) Retirement Plan with 3% employer match
• Generous time off benefits with paid vacation, paid sick days, and 13 holidays!

How to Apply: Apply online directly at https://caowash.applicantpro.com/jobs/. The full job description and additional job details can be found there. Physical applications are also accepted at any of our Multi-Service Center locations.