Accounting Clerk III - Hotel Polaris

Are you ready to help shape the future of travel and hospitality at the new Hotel Polaris at the U.S. Air Force Academy? Hotel Polaris is seeking an exceptional Accounting Clerk III to join our team and play a vital role in shaping the success of Hotel Polaris, an instant icon on the hospitality landscape of Colorado Springs. Your efforts significantly influence the unique and distinctive experiences we seek to deliver to our guests and team members alike. We're looking for someone who wants to be a part of something bigger and shares our passion for creating unforgettable guest experiences, nurturing a vibrant company culture, and building strong connections with our communities.

• →Maintain complete knowledge of and comply with all departmental policies/services and procedures/standards.
• →Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
• →Anticipate guests needs, respond promptly and acknowledge all guests however busy and whatever time of day.
• →Maintain positive guest relations at all times.
• →Be familiar with all hotel services/features and local attractions/activities to respond to guest inquiries accurately.
• →Resolve guest complaints, ensuring guest satisfaction. Monitor and maintain cleanliness, sanitation, and organization of assigned work areas.
• →Responsible for accurate processing, reconciliation, and collection of hotel financial transactions related to group billing, accounts payable, and cash controls.
• →Ensure accuracy, completeness, and proper accounting treatment of financial transactions.
• →Maintain documentation in accordance with internal controls and audit standards.
• →Accounts Payable
  • →Review, code, and process vendor invoices accurately and timely.
  • →Maintain vendor records and resolve discrepancies.
  • →Prepare AP batches and support payment processing.
  • →Reconcile vendor statements and assist with audits.
• →Group Billing
  • →Prepare and review group and city ledger billings from sales contracts.
  • →Ensure billing aligns with contract terms, postings, and event details within established timelines.
  • →Respond to billing inquiries and resolve discrepancies.
  • →Lead aging reviews and credit meetings with Sales and Finance leaders.
• →Cross train in other accounting disciplines.
• →Other duties as assigned.

• College level courses in Business or Accounting preferred.
• 1-2 years of combined work/education experience.
• Experience in a comparable AAA Four Diamond/Four Star hotel or higher is highly desired.
• Excellent organization and communication skills both written and verbal.
• Strong understanding of cash and accrual basis of accounting and the relationship to job cost accounting.
• Excellent computer skills, including experience with accounts payable software systems; proficient in Microsoft Office software applications.
• Accurate and detail-oriented work ethic.