Ambassador

• Attends mandatory staff meeting and other meetings as assigned
• Manages scheduled events in conference rooms by assisting employees with reservations, configuring rooms to host’s specifications and maintaining appearance of the rooms
• Oversees utilization of agency vehicles by:
  • Ensuring appropriate documentation has been received and is thoroughly completed prior to releasing vehicle for client related outings
  • Reporting maintenance issues or damage promptly to the Maintenance Department
  • Monitoring the condition of vehicles including interior/exterior damage and mileage
  • Verifying Gas Cards are returned
• Responsible for upkeep and cleanliness of certain areas including, but not limited to kitchen, restrooms, family visitation rooms, common areas, and administration office
• Assists employees with the use of copy machines, fax machines, and general office help
• Facilitates the efficient and professional handling of all incoming phone calls by maintaining updated client and employee rosters, daily “On Duty” management roster, and agency phone extension lists
• Trains new employees and maintains the voicemail system
• Performs general clerical duties to include, but not limited to, aiding with word processing, copying, faxing and filing
• Signs for and distributes UPS/FedEx or similar delivered packages to appropriate personnel. Including keeping accurate record keeping of packages delivered – date and signed out/picked up by. Also moving packages from the breezeway of the administrative building to the designated closet in a timely manner
• Prepares and processes outgoing mail to include accurate weighing; coding, sorting, affixing postage, properly addressing, preparing certified/overnight/return receipt mail and purchasing additional postage via postage by phone
• Ensures timely distribution of incoming mail and faxes

• High School Diploma or GED
• Previous experience is not required
• Minimum age of 21 per licensure requirements
• Valid Indiana driver’s license and driving record that meets eligibility requirements of Damar’s insurance carrier (for all positions requiring driving)
• Be clear of any felony convictions, substantiated charges of neglect or other disqualifying criminal convictions
• Successfully complete a pre-employment physical
• Favorably meet and maintain Damar’s background screening

Essential Job Functions:

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 35lbs); to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

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