Finance Assistant

This person is responsible for managing customer payments, maintaining accurate accounts receivable records, and supporting credit control and collection activities to ensure timely cash flow and compliance with company policies.

Payment Processing

• Process customer payments by posting and allocating cash receipts to the appropriate customer accounts and invoice; follow up on missing remittance details when necessary

• Record and process withholding tax journal entries accurately and in a timely manner, follow-up any missing or incorrect tax certificates

• Process approved customer refunds in accordance with company procedures
• Process failed or unsuccessful direct debit transactions and notify relevant stakeholders for follow-up
• Collaborate with internal teams to resolve billing or payment discrepancies

Account Reconciliation

• Reconcile AR subsidiary accounts with the General Ledger
• Investigate and resolve any discrepancies between customer accounts and records

Customer maintenance

• Review and validate new account application forms, including conducting external credit checks
• Set up and maintain direct debit mandates for customers
• Maintain accurate and up-to-date customer account records

Reporting

• Execute the fortnightly dunning cycle, including issuing payment reminders and following up on overdue accounts
• Generate and distribute monthly customer statements

• Engages in other ad-hoc reporting and analysis as required from time to time
• Assist in internal and external audits when needed

• Graduate of an Accounting course, or related courses
• Accounting certifications an advantage, but not required
• With at least 3 years of work experience in Accounts Receivable, credit and collection and cash management under a computerized accounting setup and shared service environment;
• Strong attention to detail and accuracy
• Good communication and follow-up skills
• Knowledge in MS Excel spreadsheet and formulas
• Experience in the use of Microsoft D365, an advantage

Work Arrangement:

• Hybrid with most of the time in a work from home setup
• Working hours is 3PM to 1AM supporting the UK and Europe business units
• Reports to the Shared Service Team Leader, with regular interaction with UK Finance team

Genus is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Genus prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Genus conforms to the spirit as well as to the letter of all applicable laws and regulations.