Senior Program Coordinator

The Perrone-Sizer Institute for Creative Leadership (PSi) (psicreativeleadership.org) develops a network of adaptive leaders who mobilize teams by championing racial justice and equity, integrating artistic and design thinking, and engaging with youth and families to transform schools and community-based organizations. Inspired by the work of Vito Perrone and Ted Sizer, and our co-founders Linda Nathan and Carmen Torres, PSi serves a cohort of working professionals dedicated to educational transformation. PSi is a fiscally sponsored project of Third Sector New England, TSNE. (tsne.org)

The Senior Program Coordinator is a key member of the Leadership Team, providing the administrative, logistical, and curricular support to ensure PSi's smooth operation.

This individual manages the intersection of digital platforms (Canvas), physical logistics, and stakeholder relations (districts, partners, and funders). We rely on this role to capture, hold, and remember the vital details of our organizational work while ensuring a seamless experience for current cohort members and alumni.

• Canvas Administration: Lead the management of the Canvas course management platform. Curate and organize all digital course materials, including readings, videos, assignments, and session agendas.
• Instructional Support: Interface with adjunct faculty and guest lecturers to ensure instructional goals are clearly defined and materials are accessible to students. Assist in the development and refinement of curriculum materials as required.
• Technical Excellence: Manage Zoom sessions with participants and partners. Provide general technical troubleshooting for students and faculty. Upload video and photos from sessions in appropriate spaces. Maintain a digital archive of all key documents, forms, team notes, etc.

• Event Execution: Coordinate and implement all logistics for key program events, including the August/April Intensives, January Consultancies, and June Capstone Presentations/Graduation.
• Physical Setup & Breakdown: Lead the physical preparation for all class sessions, including coordinating with locations, managing deliveries, and the physical setup/take-down of tables, chairs, AV equipment, art supplies, and other materials.
• Documentation: Capture detailed notes from twice-weekly team meetings, monthly retreats, and district partner meetings. Maintain organized Google Drive folders and accurate tracking spreadsheets.
• Management of Supplies & Materials: Maintain inventory of all supplies and materials, place orders when consumables need to be replenished, and transport required materials for class sessions and other events as needed.

• Stakeholder Liaison: Serve as a professional point of contact for school district partners (Newton, Randolph, Cambridge, Somerville, Chelsea, etc.), university partners (Cambridge College/Bay Path University), and non-profit partners (Mass Partnership for Diversity in Education).
• Financial Administration: Coordinate business office tasks with the TSNE Fiscal Sponsorship Team. Manage invoices/expenses via SAP Concur, track revenue/expenses, and assist with budget projections.
• Development Support: Assist in drafting grant proposals and impact reports by gathering participant data, student work, and program metrics.

• Admissions: Manage the student recruitment and application process, overseeing admissions in collaboration with PSi faculty.
• Communications: Edit and publish the monthly PSi Alumni Bulletin. Maintain the website and create outreach materials/invitations for all constituents.
• Database Management: Maintain and update databases for participants, alumni, donors, and consulting clients, ensuring data integrity. Collect, analyze, and report data as needed.

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

• Bachelor’s degree required (master’s preferred), or equivalent combination of education and 4-7 years’ experience in program coordination, project management, or a related field within a non-profit setting.
• Demonstrated track record in managing complex projects, large-scale event logistics, or high-level administrative operations.
• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Problem-solving and critical thinking abilities
• Proficiency in Canvas, Google Workspace, Zoom, Constant Contact, Microsoft Office, and data management tools. Comfort with digital design and newsletter tools.
• Meticulous attention to detail and accuracy.
• Ability to transport, load and unload materials and equipment for classes, events, and perform physical classroom setup and breakdown is essential and required.
• Ability to work collaboratively with diverse groups. Respectful of diverse perspectives and committed to racial justice and equity.
• Adaptability and flexibility

• Reliable transportation
• Ability and willingness to travel locally/regionally
• Ability to transport, load and unload materials and equipment for classes, events, and perform physical classroom setup
• Ability to work some weekends and evenings

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.

While performing the duties of this position, the employee is required to:

• Handle, or feel objects, tools or controls;
• Reach; traverse; sit (usually for longer periods of time); occasionally ascend/descend; and position self (to) move;
• The ability to lift, push, move and/or pull materials or equipment, up to 25lbs., and perform physical classroom setup and breakdown;
• The noise level in the work environment is usually moderate;
• Job is not subject to significant occupational or environmental hazards;
• Likelihood of personal injury would be relatively slight;
• Environmental and work hazards are not present to a measurable degree.