Accounting Specialist

Broadway Support Services is an affiliate company of one of the US's largest and most reputable debt settlement companies. We’re all about helping our customers through a tough financial time in their lives with education and individual customer service. We become our clients' number one advocate to help them reestablish financial stability as quickly as possible.

The Accounting Specialist plays a key role in ensuring the smooth operation of National Debt Relief’s vendor management and payment processes. Serving as a liaison between the Accounting team and various internal departments, this position focuses on process flow adherence and optimization within our core vendor and financial platforms. The ideal candidate is detail-oriented, systems-savvy, and comfortable driving interdepartmental collaboration to ensure all expenditures follow proper approval workflows. From credit card management and invoice processing to contract oversight and vendor renewals, this role supports financial accuracy, process integrity, and a culture of operational efficiency across the organization.

• Monitor creation and usage of virtual cards.
• Ensure GL codes align accurately with spend categories.
• Communicate with cardholders to confirm invoice and receipt submissions.
• Manage user access across budget categories.
• Notify Accounting Manager of new card-related vendor requests.
• Lead monthly expense reconciliations.
• Conduct platform onboarding and training for new users.

• Facilitate invoice routing and approvals with internal stakeholders.
• Ensure accurate coding and submission for timely payment.
• Monitor due dates and follow up to avoid late payments.
• Deliver invoice system education for new users.

• Monitor contract workflows to ensure timely execution and visibility across teams.
• Track renewal and termination dates and coordinate with stakeholders on decisions.
• Act as liaison among Information Security, Compliance, Legal, and Finance departments.
• Provide contract platform training sessions.

• Alert departments to pending vendor renewals or expirations.
• Partner with Finance and departmental leads to review vendor costs and alternatives.
• Collaborate with Finance on procurement software usage and compliance.

• Assist in streamlining vendor management and AP processes in coordination with the Accounting Manager.
• Actively identify inefficiencies and recommend system or process enhancements.
• Support accounting projects related to payment processing, recordkeeping, and interdepartmental budgeting.

• Oversee and maintain QuickBooks across three companies, ensuring accuracy in general ledger entries, reconciliations, and intercompany transactions.
• Prepare, analyze, and review financial reports such as balance sheets, income statements, and other statements reflecting the organization’s financial status.
• Support the monthly, quarterly, and annual close processes, including conversion from cash to GAAP basis and application of proper revenue and expense recognition.
• Maintain accounting records by compiling and analyzing financial activities.
• Review financial statements for completeness, accuracy, and compliance with accounting standards.
• Coordinate accounting matters and data sharing with other departments.

• Partner with Accounting Manager to support monthly close activities and reconciliation efforts.
• Provide backup or overflow support on payment and approval escalations.
• Contribute to documentation and training related to accounting workflows and tools.

• Bachelor’s degree in Accounting, Finance, or related field required (or equivalent work experience).
• Minimum of 4 years of experience in vendor management, accounts payable, or accounting systems.
• Background in bookkeeping or project management is a plus.
• Strong process orientation and organizational skills.
• Effective communicator with experience supporting cross-functional teams.
• Proficiency in QuickBooks, Stampli, and Divvy strongly preferred.
• Familiarity with contract and invoice approval workflows.
• Experience working in a startup or dynamic, fast-paced environment is preferred.
• Proactive mindset and the ability to identify improvement opportunities.