Onboarding Specialist

We are seeking a detail-oriented Onboarding Specialist to manage the onboarding process for new hires, ensuring all required documentation, background checks, verifications, and compliance requirements are completed accurately and on time. This role will involve tracking onboarding progress, maintaining employee records, and proactively communicating with candidates to ensure a smooth and timely start.

• →Manage the end-to-end onboarding process for new hires, ensuring all required documentation, verifications, background checks, and compliance requirements are completed accurately and on time.
• →Track onboarding progress and proactively follow up with candidates to obtain outstanding documents and requirements.
• →Create, maintain, and update applicant and employee records in the ATS and other relevant systems.
• →Coordinate the collection and exchange of required employment documentation in accordance with company policies and applicable Federal and State regulations.
• →Identify and escalate onboarding delays, compliance concerns, missing documentation, or other issues that may impact start dates.
• →Maintain accurate, organized, and confidential employee records and protected information.
• →Communicate with managers and external HR partners regarding employee documentation, disciplinary matters, and termination processes as directed.
• →Keep management informed of any changes, concerns, or issues that may affect the onboarding process or compliance requirements.
• →Participate in team meetings and training sessions and perform other duties as assigned.

• Proven experience in onboarding, human resources, recruitment coordination, or a related administrative role.
• Experience managing employment documentation, background checks, verifications, and other onboarding requirements.
• Familiarity with employment compliance requirements and applicable Federal and State regulations.
• Experience using Applicant Tracking Systems (ATS), HRIS, and other employee management systems.
• Strong organizational and time-management skills, with the ability to manage multiple candidates and priorities simultaneously.
• Excellent written and verbal communication skills with strong follow-up and relationship management abilities.
• High attention to detail and accuracy when handling documentation and employee records.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency in Microsoft Office and other relevant technology tools.

You will need to have some essential tools – a reliable computer and noise-cancelling headset, a second monitor for enhanced productivity, and a stable internet connection. You’ll also be required to have a backup internet connection, ensuring that you’re well-equipped to complete your work seamlessly.

Industry standards applicable to the state depending on work experience and level of expertise.

US Eastern Standard Time (EST) - Mon - Fri - 9am to 6pm

We embrace the flexibility and convenience of a remote working environment, and you will collaborate with an international team while contributing to our growing business, all from the comfort of your home.