Accounts Payable Specialist

Job Description

Job Title: Accounts Payable Specialist

Department: Finance

Reports To: Supervisor, Cost Accountant → Financial Controller

Job Summary:

Responsible for ensuring that invoices are paid in an efficient, accurate, and timely manner according to established medical center policies and accounting procedures are adhered.

Job Responsibilities include:

• Effectively use the hospital information system (Meditech), electronic invoice system (GHX), and third-party payment systems (Commerce Bank)
• Invoice processing for Cayuga Health System (CMC & Schuyler)
• Maintain GHX queue on a regular weekly basis, including routing miscellaneous invoices to appropriate personnel for authorization of payment, and working with Materials Management to clear quantity and cost discrepancies
• Training new directors, or designee's, on the GHX OnDemand System
• Preparing and managing weekly all aspects of check runs, including checks, EFT's and Commerce payments, maintaining electronic & paper filing systems, as well as working outstanding checks and electronic payments that have not cleared the bank
• Investigating and resolving past due accounts timely, including communication with vendors, the reviewing of vendor statements for open credits, and keeping open credits to within 12 months
• Annual preparation and reporting of IRS 1099, NYS Unclaimed Funds, and research and recovery of Unclaimed Funds due Cayuga Medical Center
• Quarterly filing for recovery of NYS Sales Tax paid in error
• Managing transaction in the Commerce Active Funds system
• Effectively uses established filing systems (electronic/paper) to accurately maintain relevant departmental information
• Assisting with monthly closings, participation and follow up on issues, and with co-workers, management, and vendors
• Maintain the Vendor Dictionary in conjunction with Purchasing Agent and IT
• Maintains confidentiality
• Works in a team-oriented manner
• Is flexible in assuming other appropriate responsibilities not noted above

Requirements:

Education

• High School Diploma or GED
• Associates degree in accounting/business-related field

Experience

• Minimum of one year of employment experience in an accounting/business environment
• Proficient with Microsoft Office Outlook and Excel

Licensure - N/A

Physical Requirements - 90% sitting 10% standing