Proposal Coordinator

The Proposal Coordinator plays a critical role in supporting Citian's business development and proposal efforts. This position combines traditional proposal coordination responsibilities, such as organizing submissions, tracking requirements, and managing proposal assets, with some hands-on content development. The Proposal Coordinator will work closely with proposal staff, subject matter experts, and company leadership to develop persuasive, compliant, and high-quality proposals for public sector clients. Success in this role requires exceptional organization, strong written communication skills, curiosity, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.

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  Coordination & Administration

  • →Set up and organize proposal documents at pursuit kickoff, establishing folder structures, templates, and tracking tools
  • →Manage material requests from teaming partners and subconsultants, tracking submissions and flagging gaps
  • →Cold calling to support development of new partners when needed
  • →Obtain required certifications, forms, and administrative compliance materials for each submission
  • →Support schedule maintenance and deadline tracking
  • → Assist with proposal production, formatting, quality checks, and final submission activities

  Content Development

  • →Draft and maintain past performance narratives and staff resumes, incorporating impact details gathered from internal teams
  • →Interview subject matter experts and coordinate across departments to sharpen content with concrete data and project outcomes
  • →Write, copyedit, and proofread proposal sections, ensuring consistency, accuracy, and compliance
  • →Support development of proposal outlines, cover letters, and other non-technical proposal content

  Content Management

  • →Maintain and organize the content library, including version control and regular updates to common sections (firm profile, resumes, past performances)
  • →Maintain graphics library

• 2+ years of professional experience ideally business development, pursuits, or capture
• Background in communications, writing, journalism, English, or a related field
• Exceptionally organized with strong attention to detail
• Relationship-forward approach to working in a cross-functional space. Collaboration-minded.
• Comfortable working under deadline pressure without sacrificing quality
• Self-starter who can manage multiple moving pieces simultaneously

• Competitive salary and benefits package including medical, dental, and vision insurance and generous PTO.
• 401(k) company match and monthly commuter transportation benefit
• On-site gym and free snacks in the office
• High-growth potential and opportunities for advancement within a fast growing, venture-backed SaaS startup!

Let's build smarter cities together! Learn more about Citian here: www.citian.co

** Citian is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity/Affirmative Action Employer Minorities/Females/Protected Veterans/Persons with Disabilities